Lead Document Controller at Wood PLC in Houston, Texas

Lead Document ControllerWood Group is recruiting for a Lead Document Controller to join our team in Houston, TX. The Lead Document Controller coordinates and leads a team of document controllers, responsible for ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures. Oversee the efficient operation of the document management system.Wood's Consulting business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability.What we can offer:Meaningful and interesting projects delivered to leaders of industry across Operations Americas sectorFlexible working arrangements that balance client, team and individual needs, offering onsite workingCommitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voiceCompetitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the marketFlexible benefits package that can be adapted to suit your lifestyleCommitment to continued professional development through development plans tailored to individual needs and interestsGlobal connections with leading industry experts around the world who are shaping the standards of our professionKey Responsibilities:Oversee, coordinate, and supervise the document control team, including setting and managing daily workloads, coaching team members, and managing performance.Ensure all project documentation is imported into the document management system and properly filed.Oversee the archiving of project and corporate records (both hardcopy and electronic), including identification, indexing, transfer, storage, protection, retrieval, retention, and disposition.Ensure timely and accurate transmission of documentation to the client in accordance with their requirements.Maintain hard copy and electronic record files in compliance with QA standards.Generate document control reports from the document control system.Ensure document management procedures meet project, client, and regulatory requirements.Independently manage all aspects of project documentation using various document control practices and Electronic Document Management Systems (EDMS).Monitor the progress of internal and client reviews of technical data.Contribute to the compilation of final project dossiers, as-built portfolios, and archiving.Establish and maintain systematic and comprehensive project filing systems.Produce exception reports, comment overdue reports, and other documentation for project management review.Maintain the project's document storage structure.Perform all supervisory duties required to manage the Document Management department.Communicate with the Project Manager, client, and third parties to align standards, systems, handover, and project close-out activities.Consult with engineering teams to ensure the Document Distribution Matrix is configured to meet project needs.Ensure the document management system is properly set up and maintained to support the project.Qualifications:Minimum ISCED Level 3 (Secondary education)(ISCED 4/5) (post-secondary/lower tertiary e.g., /technical diploma/2-year degree), or an equivalent level of expertiseHighly proficient in Microsoft Office Suite, including advanced Excel, Word, and PowerPoint capabilitiesExpert-level experience with electronic document management systems such as SharePoint, Documentum, ProjectWise, or equivalent platformsAdvanced proficiency in Adobe tools for document handling and editingSkilled in word processing, spreadsheet analysis, database management, and electronic data systemsAbout Us:Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies.Diversity Statement:We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.