Executive Assistant

About Us:

We are a team of marketing strategists, digital innovators, life science leaders, and other professionals who are driving growth, pushing the envelope, and going above and beyond on behalf of our clients every day.

PharmaForceIQ is a real-time customer engagement platform built specifically for life sciences. We empower leaders across functions and brands with a faster, more effective way to engage healthcare professionals and patients. By streamlining real-time optichannel execution, leveraging AI, and focusing on measurable impact, we are driving a paradigm shift from sluggish, siloed customer engagement efforts to agile, data-driven strategies that deliver unmatched efficiency and tangible results.

Position Overview:

We are seeking an experienced Executive Assistant with a minimum of 3 years of experience supporting senior executives in fast-paced or high-growth environments. The ideal candidate will be responsible for providing strategic administrative and operational support to the leadership team, helping streamline communications, coordinate key initiatives, and ensure day-to-day efficiency across executive operations. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a dynamic, AI-driven life sciences organization. The Executive Assistant will report directly to our COO.

Key Responsibilities:

• Manage executive calendars, scheduling, and meeting coordination across multiple time zones.
• Serve as a liaison between executives, internal teams, and external partners to maintain efficient communication.
• Prepare presentations, reports, agendas, and correspondence for client and board meetings.
• Support project tracking, follow-ups, and deliverables tied to strategic initiatives.
• Handle travel arrangements, expense reports, and vendor coordination.
• Maintain confidentiality of sensitive business information and documents.
• Assist with special projects, company events, and communications as needed in a startup environment.

Prerequisites:

• Experience supporting C-suite or senior leadership in a fast-paced setting.
• Background in marketing, health-tech, pharmaceutical services, or technology startups preferred.
• Strong understanding of remote collaboration tools (Google Workspace, Slack, Zoom, Asana, or similar).
• We value experience with pharmaceutical service providers.

Hard Skills:

• Mastery of calendar and email management tools.
• Proficiency in document creation, spreadsheet management, and data tracking.
• Strong PowerPoint or slide design skills for executive presentations.
• Familiarity with CRM or project management tools is a plus.

Soft Skills:

• Exceptional communication and interpersonal skills.
• Discreet, proactive, and highly organized with strong attention to detail.
• Ability to anticipate needs and problem-solve independently.
• Adaptable, resourceful, and comfortable in a fast-evolving business environment.

Qualifications:

• Minimum of 3 years of experience in executive or administrative support.
• Bachelor's degree in Business Administration, Communications, or a related field; a Master's degree is a plus.
• Experience working in the health-tech or pharmaceutical marketing industry preferred.
• Ability to thrive in a fast-paced, dynamic environment and manage multiple projects simultaneously.

Why Join Us?

• Enjoy the flexibility of a fully remote work environment.
• Competitive base salary ($60,000-$70,000). Actual base pay will depend on varying circumstances, including the position, location, individual qualifications, market finances, and other operational business needs.
• Comprehensive health and wellness benefits package.
• A collaborative and growing workforce.

At PharmaForceIQ Inc. we value our employees and offer a generous benefits package that includes: Medical, Dental, Vision, Short Term Disability and the option to Buy-Up, Long Term Disability, Basic Term Life Insurance, Additional Term Life, Voluntary Insurance: Accident, Legal Plan, AD&D, Critical Illness and Hospital Indemnity Insurance, Unlimited Paid Time Off, Flexible Spending Account & Dependent Flexible Spending Account, 401k, and Company Match, 6 Paid Company Holidays, and Employee Assistance Program for all employees, Applicants must be at least 18 years old to apply. PharmaForceIQ Inc. is an equal-opportunity employer. We value a culture of inclusion and diversity within our workforce and are committed to maintaining a workplace free from prohibited employment conduct, including discrimination or harassment based on race (including hairstyle/texture), color, national origin, sex (including pregnancy and related conditions), age (40 and over), religion, disability, genetic information (including family medical history), sexual orientation, gender identity or expression, marital status, domestic partner status, civil partnership, status as a covered veteran, status in the Uniformed Services of the United States, citizenship and any other characteristic protected by State and Federal law.