Contracts Administrator

Contracts Administrator – Contract Lifecycle Management & Legal Operations

At Pavago, one of our clients is hiring a Contracts Administrator to manage the full contract lifecycle — from intake and drafting through approvals, execution, storage, renewals, compliance tracking, and reporting.

This is a highly detail-oriented and process-driven role for someone who understands that effective contract administration is critical to reducing legal, financial, and operational risk.

You'll work cross-functionally with Legal, Procurement, Finance, Sales, Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, compliant, properly approved, and audit-ready.

Contract Intake & Lifecycle Management

• Manage contract requests including NDAs, MSAs, SOWs, DPAS, vendor agreements, amendments, and renewals.
• Review requests for completeness before initiating contract workflows.
• Confirm business terms, pricing, counterparties, jurisdictions, and compliance requirements.
• Route agreements through appropriate review and approval processes.
• Track contract status and maintain execution timelines against established SLAs.

Contract Drafting, Review & Redlining

• Draft and format agreements using approved templates and clause libraries.
• Redline contracts using Microsoft Word Track Changes.
• Apply approved legal playbooks and fallback language.
• Identify and escalate non-standard provisions involving Indemnification, Limitation of liability, Intellectual property, Data privacy and security, Termination rights, Service-level agreements.
• Maintain clear records of contract deviations, approvals, and rationale.

Approvals & Contract Governance

• Coordinate contract reviews across Legal, Finance, Procurement, Information Security, Privacy, Leadership.
• Verify pricing, budget approvals, vendor documentation, and compliance requirements.
• Ensure contracts follow established approval matrices and governance policies.
• Follow up with stakeholders to prevent unnecessary delays.

Execution & Contract Repository Management

• Manage electronic signature workflows using platforms such as DocuSign or Adobe Sign.
• Confirm signer authority and signature requirements.
• Ensure fully executed agreements are properly stored.
• Maintain accurate records within CLM and contract management platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint.
• Maintain contract metadata including value, renewal dates, notice periods, jurisdiction, and data-processing requirements.

Renewals, Obligations & Compliance

• Track Contract expiration dates, Renewal deadlines, Auto-renewal provisions, Notice periods, Pricing escalators, Contractual obligations.
• Maintain proactive reminders to prevent missed deadlines.
• Support compliance requirements involving GDPR, CCPA, HIPAA, PCI-DSS, and internal controls.
• Maintain complete approval, execution, and signature trails for audit readiness.

Reporting & Process Improvement

• Track and report on Contract cycle times, SLA adherence, Renewal pipelines, Clause deviations, Standard-term usage.
• Improve contract templates, clause libraries, workflows, and documentation.
• Identify opportunities to automate repetitive contract administration processes.
• Help develop scalable and self-service contracting workflows.

Required Experience & Skills

• 2+ years of experience in contracts administration, contract lifecycle management, legal operations, procurement operations, or a related function.
• Hands-on experience managing contracts throughout their lifecycle.
• Experience with CLM systems, contract repositories, and e-signature workflows.
• Strong proficiency with Microsoft Word Track Changes, Excel or Google Sheets, PDF editing tools.
• Working understanding of common contractual provisions including Indemnification, Limitation of liability, Confidentiality, Intellectual property, DPAS, SLAs.
• Strong organizational and documentation skills.
• Excellent attention to detail.
• Strong written and verbal English communication.
• Ability to coordinate multiple contracts and stakeholders simultaneously.

Nice to Have

• Experience within SaaS, technology, healthcare, finance, or regulated industries.
• Familiarity with vendor risk management and procurement workflows.
• Experience handling security questionnaires.
• Experience maintaining clause libraries and contract templates.
• Familiarity with legal playbooks and approval matrices.
• Exposure to GDPR, HIPAA, PCI-DSS, SOX, or similar compliance frameworks.

What Makes You a Strong Fit

• Catch small contractual and documentation inconsistencies quickly.
• Enjoy structured, process-heavy work.
• Can manage a high volume of agreements without sacrificing accuracy.
• Follow deadlines closely and proactively manage renewals.
• Communicate effectively across legal and non-legal teams.
• Understand when an issue can follow standard process and when it needs escalation.
• Take ownership of contracts from initial request through final execution and ongoing management.

What a Typical Day Looks Like

Your day may include reviewing new contract requests, drafting or redlining agreements, coordinating internal approvals, managing DocuSign workflows, updating CLM records, monitoring upcoming renewals, checking contractual obligations, and preparing contract reporting.

You'll also work with stakeholders to resolve bottlenecks and continuously improve contracting processes.

In short: you ensure contracts move efficiently while remaining accurate, compliant, properly approved, searchable, and proactively managed throughout their lifecycle.

Key Metrics for Success

• Contracts executed within SLA timelines.
• Zero missed renewal or notice deadlines.
• High contract metadata accuracy.
• Complete and audit-ready documentation.
• Reduced contract cycle times.
• Consistent adherence to approval workflows.
• Reduced non-standard clause deviations.
• Strong stakeholder satisfaction with contract operations.

Why This Role Stands Out

• High-impact role supporting critical business operations.
• Cross-functional exposure to Legal, Finance, Procurement, Compliance, and leadership.
• Opportunity to improve and scale contract lifecycle processes.
• Strong ownership over contract governance and operational accuracy.
• Career growth opportunities into Legal Operations Manager, Contract Manager, Procurement Operations, Commercial Operations, Contract Management Leadership.

Interview Process

1. Initial Phone Screen
2. Video Interview with Pavago Recruiter
3. Practical Task – NDA Redlining Exercise / Contract Tracker Creation
4. Client Interview
5. Offer & Background Verification

If you have experience in contract administration or legal operations, enjoy managing detailed workflows, and can keep high-volume agreements accurate, compliant, and organized from intake through renewal, we'd love to hear from you.

This is a strong opportunity for someone who excels at contract lifecycle management, legal operations, and process accuracy.