Diagnostic Clerk Special Education

Clerical Support Specialist

Reports To: Campus Administrator or Department of Special Education depending on location

Duty Days: 187

Wage/Hour Status: Non-Exempt

Pay Grade: AS02

Date Revised: 01/2026

Qualifications:

College hours, high school diploma or GED

Proficient typing, word processing, and file maintenance skills

Working knowledge of English grammar, spelling and math

Excellent organization, communication, and interpersonal skills

Accuracy in record keeping and form completion

Ability to keep information confidential

Bilingual Preferred

Primary Purpose:

Assume clerical duties to support Diagnostic Specialists, ARD Facilitators, and Speech Language Pathologists in the fulfillment of their assigned duties to support preparation evaluations and Admission, Review, and Dismissal committee meetings.

Major Duties and Responsibilities:

Assist in maintenance of a confidential audit folder filing system and systematic access by school and district personnel

Prepare paperwork for initial referrals and reevaluations.

Assist in assembly of audit folders on new referrals and newly enrolled special education students.

Order special education supplementary forms and organize storage of the forms.

Assist with obtaining special education records on new transfer students.

Assist in scheduling ARD meetings with campus and related services staff and parents/guardians/adult students and notify staff members through Microsoft Outlook Calendar notices.

Assist with completion and dissemination of ARD Committee notices in the special education management program.

Secure trained interpreters for evaluations and ARD meeting requiring interpretation.

Provide assistance to evaluation personnel in contacting the parent/guardian to encourage attendance at ARD meetings.

Assist with maintenance of a file folder/notebook of completed PEIMS documentation.

Assist with exchange of audit folders between campuses and the Education Support Complex.

Attend scheduled Diagnostic Clerk training meetings.

Assist with an annual inventory of testing equipment.

Other duties as assigned.

Other SHARS Duties as assigned.

Provide Personal Care as identified in applicable student IEPs.

Equipment Used:

Personal computer, printer, copier, and fax machine.

Working Conditions:

Maintain emotional control under stress; work with frequent interruptions; work for multiple supervisors; lift and move confidential files.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.