Gorecki Alumni Center Events Manager

Job Description

Job Description

Gorecki Alumni Center Events Manager

The UND Alumni Association & Foundation is seeking a GAC Events Manager to lead the planning, coordination, sales, and marketing of events at the Gorecki Alumni Center and Hopper Danley Spiritual Center . This is an exciting opportunity for an organized, relationship-focused professional who thrives on bringing events to life and delivering exceptional experiences for every client.

From weddings and celebrations to university events and special gatherings, you’ll be the go-to person who makes sure every detail is handled and every event reflects the prestige of our venues.

We’re looking for someone who is organized, proactive, customer-focused, and confident managing multiple priorities at once . The ideal candidate enjoys creating outstanding experiences, building relationships, solving problems, and working collaboratively in a dynamic environment.

If you’re energized by events, love making things happen, and take pride in delivering an exceptional experience, we’d love to hear from you!

The GAC Events Manager will plan and execute events on behalf of the Gorecki Alumni Center and Hopper Danley Spiritual Center. This position is required to ensure that events at the Gorecki Alumni Center and the Hopper Danley Spiritual Center are executed to reflect the level of prestige of the buildings and organization. The GAC Events Manager will lead the sales and marketing efforts for both venues to ensure maximum usage and profitability. This position will identify, coordinate, and maintain relationships with approved caterers and vendors to support GAC and Hopper Danely Spiritual Center events. This person must have a demonstrated ability to be self-directed and work as part of a team in a collaborative, fast-paced environment. This position will require some early mornings, late evenings, and occasionally weekends depending on the event schedule. 

ESSENTIAL FUNCTIONS

EVENT MANAGER

1. Work with Gorecki Alumni Center & Hopper Danley Spiritual Center clients to coordinate event logistics. 
2. Hold client meetings to gather event details and make floorplan recommendations; facilitate furniture and equipment needs, audio/visual needs, reserve parking, vendor coordination, request directional signage, etc. 
3. Ensure all services provided meet or exceed the clients’ expectations.
4. Communicate revisions and most current information to caterers, vendors, Student Event Coordinators and Event Flip Crew
5. Effectively handle last-minute changes or requests while also using resources and skills to solve problems as they arise.
6. Manage the GAC processes, procedures, checklists, contracts, vendor relationships, service expectations, and software to include TripleSeat, Social Tables, WhenToWork
7. Oversee all sales, contracts, and billings to include rental contracts determining fees and terms of contracts.
8. Manage established vendor relationships.
9. Manage the sales and marketing plan to include social media efforts for the GAC
10. Seek out opportunities to promote the GAC through appropriate platforms.
11. Review and submit billing worksheets to ensure accuracy of payment. .
12. Maintain inventory of event related equipment and furniture and ensure that the event spaces in the Gorecki Alumni Center and Hopper Danley Spiritual Center are equipped to operate effectively.
13. Other duties as assigned.

GORECKI EVENT STUDENTLEADERSHIP

1. Serve as supervisor for the Student Event Coordinator and Event Flip Crew to provide leadership, communicate expectations, coordinate, and create staffing for shifts and oversee timecards.
2. Direct Gorecki Alumni Center Event Flip Crew to assure appropriate staffing, scheduling, accuracy of event set up and venue preparation. 

GORECKI BUILDING

1. Assist the Gorecki Alumni Center Building Manager and serve as the designated backup when the building manager is unavailable.
2. Serve as the liaison to UND Facilities as they provide ongoing operations and maintenance of the Gorecki Alumni Center and the Hopper Danley Spiritual Center. Ensure building maintenance, with regard to parking, grounds maintenance, cleaning, repairs and event security, is attended to with the support of the Gorecki Alumni Center Building Manager.
3. Member of the Safety Committee and Hi5 Committee.

EDUCATION AND EXPERIENCE REQUIREMENTS

Education: Bachelor’s degree required. 

Experience: 1-2 years of event planning, hospitality, or customer service experience 

PHYSICAL & COGNITIVE REQUIREMENTS

Ability to operate computers, telephones, and other standard office equipment. Ability to focus and complete work in a timely manner. Ability to travel independently via car and air. Ability to frequently bend, stoop, squat, and lift or move objects up to 50 pounds. Current CPR/AED & First Aid Certification

Excellent organizational skills and strong sense of attention to detail

Exceptional communication, analytical, planning, and implementation skills

Strong interpersonal communication skills and project management experience

Ability to work in groups and independently while managing multiple tasks and deadlines

Energetic, forward-thinking, and creative with high ethical standards

Appropriate professional image

Ability to work in a fast-paced environment

Self-motivated and confident

Resourceful and able to make good judgements especially when troubleshooting 

Ability to work with and motivate students

Benefits:

The UND Alumni Association & Foundation supports employees through a highly competitive total compensation package that includes competitive pay and an excellent benefits package, along with career growth opportunities, and supports work-life blend for our employees. 

Benefits at UNDAAF includes health insurance with employer contributions towards premium, retirement plan with generous employer contributions, employer paid life and long-term disability insurance, paid holidays, generous paid time off policy, paid volunteer opportunities, EAP, UND tuition waiver, summer hours. Other elective benefits available: flexible benefits plans, dental, vision, STD, cancer care, hospital indemnity, accident insurance, voluntary life insurance for spouse and dependents.

The UND Alumni Association & Foundation recognizes that work-life blend is an important component of a larger picture of life responsibilities, obligations, goals and interests. We will make every effort in creating a work-life blend model that reflects life situations while also ensuring maximum productivity.

Statement:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support Visa sponsorship for continued employment.