Senior Project Coordinator

Role Description

Syner-G is seeking a Sr. Project Coordinator to provide advanced organizational, administrative, and field-level support for construction and maintenance projects with a strong emphasis on health and safety. This role serves as a key facilitator between project managers, field safety professionals, contractors, and internal stakeholders, ensuring that project activities are well-coordinated, documented, and compliant with established procedures and regulatory requirements. The ideal candidate brings prior coordination experience, strong communication skills, and the ability to manage multiple priorities while supporting safe and efficient project execution.

Work location: Travel to client sites may be required based on project needs and expectations.

Key Responsibilities

• Provide day-to-day coordination support to the technical field construction health and safety team for construction and maintenance projects.
• Assist Capital Project Management and Facilities Project Management with safety-related tasks during construction phases and occasionally during design and planning.
• Lead the organization and facilitation of pre-construction planning meetings, ensuring required materials and documentation are prepared and distributed.
• Maintain and update project schedules, trackers, logs, and documentation related to safety activities, inspections, and contractor compliance.
• Support the review of contractor Job Hazard Analyses, Site-Specific Safety Plans (SSSPs), Health and Safety programs, and related submittals.
• Participate in site walks with field safety professionals to document observations, track corrective actions, and ensure hazards are addressed in a timely manner.
• Compile, analyze, and report safety metrics, identifying trends and recommending improvements.
• Assist with incident investigations by gathering information, organizing documentation, and preparing draft reports for client submission.
• Support participation in inspections, informal conferences, and meetings with governing entities or insurers when requested.
• Ensure all project documentation aligns with applicable SOPs, MOPs, and regulatory requirements.
• Coordinate follow-up actions with contractors and project teams to close out identified hazards or deficiencies.
• Build and maintain strong working relationships with project teams, contractor safety representatives, and internal stakeholders to support effective communication and alignment.
• Provide administrative and logistical support for safety-related training, briefings, and documentation distribution.
• Coordinate actions, meetings, deliverables, and follow-up activities across multiple projects and workstreams.
• Support review of existing as-built documentation, records, and project information to identify, organize, and communicate relevant data to project stakeholders.
• Partner with technical teams and stakeholders to gather information, resolve documentation gaps, and support planning and decision-making activities.
• Assist with contract administration, purchase orders, invoicing, consultant onboarding, and project controls activities.
• Identify opportunities to leverage digital tools, AI, automation, and standardization to improve execution.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• 2–5 years of experience as a project coordinator or in a similar coordination or administrative role.
• Experience supporting construction project delivery or working in a construction-related environment preferred.
• Working knowledge of safety and environmental principles, regulations, and best practices.
• Ability to identify potential safety exposures and support implementation of corrective actions.
• Strong organizational, communication, and interpersonal skills.
• Ability to collaborate effectively with diverse teams and stakeholders.
• Proficiency with Microsoft Office Suite; experience with project management or safety software is a plus.
• Detail-oriented, proactive, and able to manage multiple tasks simultaneously with minimal oversight.
• Ability to follow established procedures, maintain accurate documentation, and support compliance efforts.

Essential Functions

• Regularly required to use a computer keyboard and mouse; reach with hands and arms; talk and listen.
• Frequently required to walk and sit, as well as to lift and carry objects such as books and files weighing up to 25 pounds.
• Occasionally required to stand, stoop, or kneel.
• Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment

• Moderate noise level.
• Indoor temperate environment.
• Light levels that are bright and conducive to minimal eye strain, typical for an office environment.

Benefits

• Market competitive base salary and annual incentive plan.
• Robust benefit offerings.
• Ongoing recognition and career development opportunities.
• Generous flexible paid time off program.
• Company-paid holidays.
• Flexible working hours and fully remote work options for most positions.
• Office locations in Greater Boston; San Diego, CA; Boulder, CO; and India.

Compensation

The expected salary range for this position is $80,000 to $100,000 yearly. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.

Legal Statement

Syner-G is proud to be an Equal Employment Opportunity and Affirmative Action employer. All employment decisions are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. Syner-G is an E-Verify employer.