Payroll Specialist

Job Description

Job Description

About Cedarhurst: Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle. This role will support Cedarhurst Senior Living, along with its sister companies under The Dover Companies umbrella, including Dover Health, Dover Development, Dover Capital, and Brahms Construction.

Why Work for Cedarhurst:

• At Cedarhurst, our core values guide how we work together and how we care for those we serve. We expect every team member to be passionate, trustworthy, empathetic, positive, respectful, and approachable. Being part of Cedarhurst means making a meaningful difference every day. 
• We believe our team is our greatest strength. That’s why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We’re committed to promoting from within and supporting team members who want to build their careers with us. 
• Cedarhurst offers a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees. 
• Additional Benefits Include: 
• Work that makes a difference in the lives of our residents and community 
• An on-site gym with brand-new equipment 
• A personal trainer offering daily group classes, stretching sessions, and one-on-one training 
• Catered lunches twice a week, prepared by our on-site chef 
• Monthly team events and more

Position Summary:

The Payroll Specialist, reporting directly to the Payroll Manager, is tasked with overseeing employee compensation records, verifying the accuracy of timesheets, and ensuring timely payment processing for diverse job classifications across various states. This role also serves as a primary point of contact for employee inquiries related to payroll, delivering high-quality service and communication. This position requires meticulous attention to detail, strong knowledge of payroll laws, and the ability to handle sensitive information with confidentiality while adhering to local, state and federal regulations.

Essential Duties:

The following duties are normal for this position. This list is not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Handle bi-weekly payrolls for exempt and non-exempt staff
• Ensure accurate timesheets and apply needed adjustments following company protocol
• Verify worked hours, PTO, and overtime
• Support HR by gathering and coding time records
• Analyze and resolve discrepancies
• Be the first point of contact for employee payroll questions
• Collaborate to improve processes and workflows
• Process wage attachments (child support, garnishments, etc.)
• Liaise between employees, supervisors, and teams, providing clear communication and strong customer service
• Provide backup for payroll colleagues
• Maintain deduction records and reconcile payables
• Assist with payroll-related general ledger reconciliations
• Prepare necessary reports
• Manage multiple tasks and meet deadlines with strong organization
• Demonstrate attention to detail
• Partner with the other HR teams, accounting teams to improve workflows, and resolve discrepancies
• Use discretion and maintain confidentiality
• Other duties as assigned

Qualifications, Education and/or Experience:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Associates degree with minimum of two (2) years of payroll experience is required
• Ability to handle sensitive and confidential information with the utmost professionalism
• Proficiency in HR software is required. Experience with Paylocity is a plus.
• Proficiency in Microsoft Suite is required.
• Experience in senior living, construction, home health, hospice, and/or pharmacy is a plus.
• Knowledge of multi-state pay, Missouri required.

Working Conditions:

As part of The Dover Company’s commitment to providing outstanding care and support, the company ensures that staff work under conditions that prioritize safety, collaboration, and professional growth. The conditions listed below define the experience of working in the Home Office or remotely.

• This position may involve a range of physical activities, including those outlined in the Essential Duties, but is not limited to them. This position may need to walk or stand for extended periods, especially when conducting punch list inspections or walkthroughs.
• This position may need to lift to fifteen (15) pounds.
• This position may need to move through areas of the corporate office or other worksites of the organization.
• Excellent interpersonal and communication skills with the ability to build relationships at all levels of the organization is required of this role.
• The individual in this position is responsible for maintaining a safe work environment by actively preventing accidents, preserving equipment, and promoting safe working practices.
• This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.
• This position is required to work onsite at the St. Louis Dover Companies headquarters.
• This role is not anticipated to travel.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.