Accounts Payable Specialist

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join a growing accounting team in Newport Beach, CA . This is an on-site position ideal for someone with strong accounts payable experience who is detail-oriented, organized, and interested in gaining broader accounting exposure.

The Accounts Payable Specialist will be responsible for processing vendor invoices, supporting payment runs, maintaining vendor relationships, reconciling statements, and assisting with month-end close and other accounting projects. This role will report to the CFO and receive additional day-to-day support and training from other members of the accounting team.

Responsibilities include:

• Process high volumes of vendor invoices accurately and efficiently
• Perform 3-way matching of purchase orders, invoices, and receipts
• Ensure proper coding of expenses to the general ledger
• Verify approvals and compliance with company policies
• Prepare and support payment runs, including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries and maintain positive vendor relationships
• Assist with W-9 maintenance and 1099 reporting
• Support month-end close activities, including accruals and reconciliations
• Assist with inventory counts, inventory valuation, and ad hoc accounting projects
• Help identify opportunities to improve and automate manual processes

Qualifications:

• 2+ years of accounts payable or general accounting experience preferred
• Strong understanding of basic accounting principles
• Experience with accounting software or ERP systems
• Sage Intacct experience is a plus, but not required
• Proficiency in Microsoft Excel, including formulas, VLOOKUPs, and pivot tables
• Strong attention to detail, accuracy, and organization
• Ability to communicate effectively with accounting, operations, vendors, and other internal teams
• Comfortable working in a fast-paced, on-site environment