Executive Support Liaison

Under the general direction of the Equal Employment Opportunity (EEO), Executive and Support Services Branch Chief (Supervisor I), the Executive Support Liaison (Analyst II) provides comprehensive administrative support to the Executive Staff. The incumbent must be able to maintain a high level of confidentiality and demonstrate a high degree of responsibility involving complex administrative duties; and ability to study and review the activities of departmental programs to determine conformance with administrative policy. This position requires knowledge of the Department's operations and organizational structure, and must learn and understand concepts of organizational awareness, and have knowledge of the functional units within each Division. This position requires consistent practice and demonstrated ability of the principles of completed staff work.

PARF# 04-26-0644 / JC-520678

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You will find additional information about the job in the Duty Statement .

Working Conditions


Eligibility for hire may be determined by your score on the CLASSIFICATION exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

While at their base of operation, the employee will be required to work in a climate-controlled office, under artificial light and potentially fluctuating building temperatures. The incumbent may be required to travel in State. The designated work hours for this position are 7:30am - 4:15pm. The incumbent is required to come into the District office Monday through Thursday, and may be eligible for telework on Fridays. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the department or be required to commute to the headquartered location as needed to meet operational needs. Business travel reimbursement considers an employee's designated Headquarters Location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the employee. District 4 is currently allowing hybrid telework, where the incumbent may work from home but is required to come into the District Office on designated days. While the employee is teleworking at home, they must be reachable

by phone and email during normal work hours.


Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-520678


Position #(s):
904-082-5393-XXX

Working Title:
Executive Support Liaison


Classification:
ANALYST II $6,031.00 - $7,775.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
Multiple


Work Location:
Alameda County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Department Information
Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website:

Director's EEO Policy :

Director's EEO Policy Statement:


Special Requirements Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. To be considered for the position, applicants must submit SOQ along with their application. The SOQ is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. The SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. SOQs must be no more than 1 page in length and typed using 12-point Arial font. The SOQ responses must address the following questions, numbered and in the order listed below: Applicants who do not follow these requirements will not be considered for this job. The SOQ must be submitted along with the State Application.


1. Please explain why your experience and education makes you the perfect candidate for this position.


2. Please describe a specific instance where you provided support to upper management or Executive teams? Please explain how you presented your completed assignments and the impact of your contributions.


Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/19/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento , CA 95816-8036


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento , CA 95816


08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
  • Additional documents that may be required by the Program:
  Writing Sample is required. Please see the Special Requirements section for Writing Sample instructions.
  
  
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The incumbent must have knowledge of the Department's organization, strategic plan, policies, procedures, administrative survey techniques, skills, and application, statistical research and methods. Must have the ability to think clearly, quickly, and analyze and solve problems; work independently; establish and maintain cooperative working relationships; complete assignments without detailed instruction; communicate effectively and efficiently in writing and verbally. Must be able to compose clear and concise correspondence, reports, and technical documents including correct formatting, drafting, and proofreading; must interact with others in a professional and tactful manner; must behave in a fair and ethical manner, and demonstrate commitment, responsibility and integrity; Must have the ability to multitask; must demonstrate good judgment in organizing and prioritizing workload to ensure deadlines are met timely; must be able to identify requests for information and direct them to the appropriate parties for response and/or resolution; Must demonstrate capacity for assuming increased responsibility. Must be able to maintain a high level of confidentiality.



Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.


Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
David Maxwell
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Hiring Unit Contact:
Renee Esplana
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
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California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Important Application Instructions:


The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-520678), PARF# 04-26-0644 and title of the position (Analyst II) must be included on the STD. 678 form.


Electronic applications through your CalCareers account are highly recommended and encouraged.


Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.


NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.