Business Services Specialist

Business Services Specialist

Employment Type: 0 - Full-time Regular
Pay Range: $45,979.00 - $68,969.00
Location: Castle Rock, CO
Overtime Exempt: N
Elected Office / Department: FACILITIES AND FLEET SERVICES

This position will perform a variety of complex accounting and administrative work to support the operations of the Facilities, Fleet and Emergency Support Services Department.

Generally, the hiring range is $45,979-$57,474 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary.

Typical Schedule: Monday to Friday - 8am to 5pm
Your future is important to us. Douglas County offers a comprehensive benefits package including medical, dental, vision, and retirement plans plus a wide range of additional resources to support your health, growth, and overall well-being.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are illustrative only and are not intended to be all inclusive.)

• Input and code purchasing card receipts into the County Financial system for the department.
• Review and process all department invoices through the County financial software system with accuracy and timeliness.
• Handle payment inquiries, verify that charges have been correctly applied to open purchase orders, and assist with entering expenses into all operating and project spreadsheets. Provide backup support to the Lead Administrative Support Specialist, assisting with coding invoices and receipts as needed.
• Enter utility data to track usage and cost trends.
• Compare service contract terms to invoices to verify accurate charges and services (e.g., shredding, trash removal, pest control, janitorial services).
• Provide professional customer service as the first point of contact, greeting staff and visitors, and answering incoming calls.
• Orders and maintains office supplies to support daily operations and oversee the upkeep of office equipment such as copiers and printers.
• Manage the department's work-clothing orders.
• Serve as an administrator for the work order management software, including additions, changes, and ensuring data accuracy.
• Resolves issues within established guidelines.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma or GED required.
• Associate Degree in Accounting, Business, or related field preferred.
• Minimum two years performing varied office and administrative tasks, including accounting practices or related experience.
• A combination of education and experience may be considered for a well-qualified candidate.

CERTIFICATIONS, LICENSES, & REGISTRATIONS:

• This position requires successful completion of a criminal background check including fingerprinting through a national database.
• Must possess a valid Colorado Driver's License upon hire, with complying insurance. Review of motor vehicle record is required at time of hire and periodically throughout employment.

Closing Date: 9/18/2026 4:59PM MST. Review of applications will begin immediately and continue until a suitable candidate is selected.

In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.