Construction Bid & Estimating Coordinator

The Pay: $70,000.00 - $90,000.00 per year

The Opportunity  

The Construction Bid & Estimating Coordinator is one of the most strategically important roles at Ramy Turf. You sit at the intersection of business development, sales, logistics, and operations—acting as the engine that drives our project pipeline. You will proactively hunt for publicly published construction bids, interpret plan sets and specifications, build accurate and competitive quotes, and ensure the rest of the team is positioned to win and fulfill every opportunity we pursue. 

This is not a passive order-taking role. It requires a self-starter who thrives on organization, precision, and cross-departmental collaboration. 

What You’ll Do  

Bid Sourcing & Pipeline Management  

• Monitor public bid platforms (e.g., QuestCDN, PlanetBids, Dodge, state/municipal portals) daily for relevant construction projects involving seed, erosion control, hydroseeding, and related vegetation products 
• Qualify and prioritize opportunities based on scope, geography, timeline, and strategic fit 
• Maintain an organized, up-to-date bid calendar and pipeline tracker 
• Obtain and track bidder lists to identify key general contractors and subcontractors to engage 

Plan Review & Scope Takeoff  

• Comb through project plan sets, specifications, and addenda to identify applicable line items for Ramy Turf products 
• Perform accurate quantity takeoffs from construction documents 
• Identify specification requirements (state mixes, product standards, substitution allowances) and flag any compliance considerations 

Quoting & Estimating  

• Build clear, consistent, and competitive quotes using standardized internal templates and processes 
• Coordinate with the sales team to align on pricing strategy, customer relationships, and bid positioning 
• Manage bid deadlines with precision—zero late submissions 
• Track quote outcomes (wins, losses, pending) and maintain organized records for continuous improvement 

Cross-Departmental Collaboration  

• Brief the sales team on upcoming bids and key contractor relationships to pursue 
• Communicate anticipated demand to the logistics and order management team to support inventory planning and fulfillment readiness 
• Serve as the internal hub connecting business development, sales, and operations around each project opportunity 

What You Bring  

• 2–5+ years of experience in construction estimating, bid coordination, or a related role (experience in civil construction, site work, landscaping, or related materials supply strongly preferred) 
• Familiarity with public bid platforms and the public procurement process (municipal, county, state, MNDOT, federal) 
• Demonstrated ability to read and interpret construction plan sets, specifications, and bid documents 
• Exceptional organizational skills—you manage multiple deadlines simultaneously without dropping the ball 
• Strong attention to detail and a consistent, structured approach to your work 
• Excellent communication and collaboration skills; comfortable working across sales, operations, and leadership 
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CRM or estimating software a plus 
• A proactive, self-directed work ethic with a sense of urgency and ownership 

Bonus Points  

• Experience in the green industry, turf, erosion control, seed, or landscape supply sectors 
• Familiarity with MNDOT or other state DOT specifications and bid processes 
• Experience with estimating or bid management platforms (Bluebeam, PlanSwift, etc.)