Operations Administrative Specialist

Russell Tobin's client, a Government Administration company, is hiring an Operations Administrative Specialist in Phoenix, AZ

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Employment Type: Contract/Onsite

Location: Phoenix, AZ

Duration: 6+ months with possible extension or conversion

Pay range: $18/hr - $20/hr W2

Schedule: Mon – Fri

Position Overview

We are seeking a highly organized, detail-oriented administrative professional to join our team. The ideal candidate is a proactive problem-solver who combines exceptional administrative skills with strong critical thinking, sound judgment, and a commitment to accuracy. This dynamic, results-driven individual will provide specialized administrative and operational support within a Community Health & Records Services environment, coordinating complex projects, managing competing priorities, and helping ensure the efficient delivery of public health services.

Key Responsibilities

• Provide administrative and clerical support for departmental operations.
• Coordinate and manage multiple projects and priorities simultaneously.
• Maintain accurate records, documentation, and data entry processes.
• Support inventory management and operational workflows.
• Prepare presentations, reports, and other business documents.
• Utilize Microsoft Office applications and web-based tools to support daily activities.
• Assist with process coordination to ensure efficient service delivery.

Required Skills

• Strong clerical and administrative skills.
• Proficiency with computer applications and web-based systems.
• Presentation and organizational skills.
• Experience using Microsoft Word, Excel, PowerPoint, Teams, and other web-based applications.
• Data entry experience.
• Inventory management experience.
• Strong attention to detail and ability to manage competing priorities.

Preferred Skills

• Experience with Microsoft SharePoint.
• Bilingual in English and Spanish.

Required Qualifications

• High School Diploma or GED.
• Three years of responsible clerical and/or administrative experience.
• A combination of post-secondary education and relevant work experience may substitute for the minimum qualifications on a year-for-year basis.

Preferred Qualifications

• Some college coursework preferred.
• Experience working in public health, healthcare, clinical settings, social services, nonprofit organizations, or public administration.
• Notary Public experience.

Additional Requirements

• Must possess or be able to obtain a valid Arizona driver's license by the time of hire.
• Must be able to travel between work sites as needed.

Benefits that Russell Tobin offers:

Russell Tobin and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.