Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable function while managing a team of two Accounts Payable Specialists. This role ensures the timely and accurate processing of invoices, vendor payments, account reconciliations, and compliance with company policies and financial controls. The Accounts Payable Supervisor will partner with operations, fleet management, vendors, and leadership to support efficient financial processes within a fast-paced transportation services environment.

Key Responsibilities

Leadership & Team Management

• Supervise, train, mentor, and develop a team of two Accounts Payable employees.
• Assign and monitor workload to ensure timely completion of tasks and departmental goals.
• Conduct performance evaluations and provide ongoing coaching and support.
• Foster a collaborative and customer-service-oriented team environment.

Accounts Payable Operations

• Oversee the full-cycle accounts payable process, including invoice receipt, coding, approval routing, and payment processing.
• Ensure accurate and timely processing of vendor invoices, employee reimbursements, and credit card transactions.
• Review and approve payment batches, ACH transactions, wire transfers, and check runs.
• Monitor accounts payable aging and ensure vendor obligations are met within payment terms.
• Resolve escalated invoice discrepancies and payment issues.

Vendor Relations

• Maintain positive relationships with vendors, suppliers, and service providers.
• Respond to vendor inquiries and resolve payment-related concerns in a professional and timely manner.
• Assist with vendor setup, maintenance, and documentation requirements, including W-9 collection and validation.

Financial Controls & Compliance

• Ensure adherence to company policies, accounting procedures, and internal controls.
• Support month-end and year-end closing activities related to accounts payable.
• Assist with audits by providing requested documentation and explanations.
• Maintain accurate records and supporting documentation for all transactions.

Process Improvement

• Identify opportunities to improve accounts payable workflows, efficiency, and accuracy.
• Assist with implementation and optimization of accounting systems and automation tools.
• Develop and maintain departmental procedures and best practices.

Reporting & Analysis

• Prepare accounts payable reports and metrics for management.
• Monitor payment trends, outstanding liabilities, and vendor balances.
• Assist with cash flow planning by providing payment forecasts and spending analysis.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3 years of accounts payable experience required.
• Previous supervisory or team lead experience preferred.
• Experience in transportation, logistics, fleet services, or related industry preferred.
• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in ERP systems and Microsoft Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal abilities.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.

Preferred Skills

• Experience managing high-volume invoice processing.
• Knowledge of fuel, maintenance, fleet, and transportation-related vendor accounts.
• Experience with ACH, wire transfers, and electronic payment platforms.
• Strong attention to detail and commitment to accuracy.
• Continuous improvement mindset with a focus on efficiency and service.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.