Purchasing Associate

Job Description

Job Description

Purchasing Associate

Key Responsibilities

Daily

• Create and issue purchase orders (POs) for supplies and materials.
• Track delivery dates and maintain follow-up schedules for open orders.
• Communicate with vendors via phone and email regarding POs.
• Respond to Customer Service requests involving purchase order and sales order combinations.
• Review purchase orders, update notes, and maintain follow-up calendars.
• Authorize payments and maintain receipts, purchasing records, and inventory documentation.
• Obtain approvals for purchase orders on hold and process receipt of goods.

Weekly

• Coordinate inbound and outbound vendor shipments, including required documentation.

As Needed

• Communicate product availability to Inventory and Production teams.
• Coordinate shipment pickups and deliveries.
• Resolve vendor and shipment issues, including arranging replacements, rework, or credits.
• Assist with additional projects and responsibilities as assigned.

Monthly

• Review standing orders to ensure release dates remain on schedule.

Required Qualifications

• Minimum 1 year of purchasing experience OR
• 3+ years of general administrative experience

Technical Skills

• Experience creating and managing purchase orders.
• ERP system experience preferred.
• Proficient with Microsoft Office Suite.
• Advanced Microsoft Excel skills.

Communication Skills

• Strong written and verbal communication skills.
• Ability to effectively communicate with vendors and internal stakeholders.

Other Qualifications

• Strong attention to detail.
• Excellent organizational and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment.

Job Type & Location

This is a Contract to Hire position based out of Oceanside, CA.

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Oceanside,CA.

This position is anticipated to close on Sep 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.