Office Assistant- Dulaney High (1.0/10-months)

Administrative Support

Performs secretarial, clerical, and receptionist duties in support of an office or school. Performs word processing functions, maintains electronic and paper files, answers telephone calls, and receives office visitors. Performs other duties as assigned.

Responsibilities

EXAMPLES OF DUTIES:

• Performs skilled word processing functions. Produces a variety of documents including correspondence, memoranda, reports, announcements, and forms from handwritten copies, verbal instructions, and notes. Creates documents for mass mailings.
• Receives, distributes, and files documents. Maintains electronic databases, spreadsheets, and logs. Enters and retrieves information from databases. Organizes and maintains electronic and paper document filing systems.
• Answers and routes telephone calls. Takes and forwards messages to office staff. Provides routine information to callers regarding office programs, services, and procedures. Assists callers in completing forms and applications.
• Receives and directs office visitors. Receives, opens, sorts, and distributes incoming inter-office and U.S. mail. Photocopies, assembles, and distributes documents.
• Operates personal computers, printers, fax machines, and related office equipment. Sends and receives e-mail messages. Accesses electronic calendars.
• Maintains an inventory of office supplies, forms, documents, and equipment.
• Performs other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

• Possession of a high school diploma or appropriate equivalent. Two years of office secretarial and/or clerical experience.
• Candidates will complete the BCPS Office Professional Skills Assessment relevant to this position.

Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered. Knowledge, Skills, and Abilities:

• Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
• Skill in performing word processing functions.
• Skill in maintaining databases, spreadsheets, and logs.
• Skill in maintaining filing systems.
• Skill in operating personal computers and related office equipment.
• Skill in providing routine information to telephone callers and office visitors.
• Ability to communicate effectively.
• Ability to perform basic mathematical computations.
• Ability to follow rules and regulations.
• Ability to establish and maintain effective working relationships.
• Ability to take verbatim notes.
• Ability to compose simple letters and memos.

PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

Citizenship, residency or work VISA in United States required.

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire. Visit the BCPS website for additional information about benefit plans for BCPS employees.

APPLICATION INSTRUCTIONS: Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses, Certifications and Education:

• Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application.

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website.

Pre-Employment Requirements:

• All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via Escript/clearinghouse from your university.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information:

Office of Temporary and Support Services

Email: View email address on click.appcast.io

Phone: View phone number on click.appcast.io

Dulaney High