Undergraduate Academic Advisor - School of Music

Undergraduate Academic Advisor School of MusicCollege of Fine and Applied Arts

University of Illinois Urbana-Champaign

Job Summary

Provide academic advising and guidance to undergraduate students enrolled in the School of Music. Monitor academic progress, review petitions, and support students' successful completion of their degree program.

Duties & Responsibilities

Advising

* Provide academic advising and guidance with adherence to University, College, and School graduation requirements and academic policies.

* Advise undergraduate music students on courses of study, registration processes, and all matters related to degree requirements. Provide advice and counsel regarding academic and career options, as needed. Advising sessions are primarily on an individual basis, by groups as needed.

* Operate and maintain records and information using current campus computing systems. Thoroughly document all student contact using the advising portal system.

* Monitor student academic progress toward graduation using the Degree Audit Reporting System (DARS).

* Ensure that course sequencing occurs at the proper time within each curriculum.

* Develop, compile, and distribute reports using undergraduate student data as requested by administrative team, college, and campus.

* Monitor student progress and provide proactive outreach, support, and referrals to campus, academic, and external resources as needed, including for students on academic probation. Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).

* Provide advice and guidance to faculty regarding School, College, and University academic policies and practices as well as enrollment issues.

* Collaborate with other School of Music Academic Affairs and Admissions team members to deliver a quality student experience; create and maintain a welcoming environment that is inclusive of and sensitive to students from a wide range of backgrounds.

* Meet with and advise prospective students and their families as needed. Engage in purposeful discussion with students to assess qualifications for entry into specific majors.

* Participate in the New Student Summer Registration program (late May - mid July) for the advisement and registration of incoming first-year and transfer students in the School of Music.

* Provide additional support for transfer students navigating their degree programs.

Teacher Licensure Compliance

* Work with School of Music faculty and COTE to ensure teacher certification documents are in order for music education (BME) majors, including but not limited to state exams for licensure. This includes holding informational workshops for BME majors as necessary.

* Assist music education faculty with student teacher placement as requested.

Administrative duties

* Serve as needed on School of Music, College of Fine and Applied Arts, and campus committees.

* Serve as a liaison between the School of Music, College of Fine and Applied Arts, and College of Education (COTE) colleagues on issues related to undergraduate academic advising.

* Assist with Admissions cycle as needed in conjunction with Director of Admissions.

* Participate as needed in any School of Music course and curricula review process.

* Assist with planning and managing annual Convocation ceremony.

Minimum Qualifications

* Bachelor's degree in Music, Minor in Music, or other Arts related degree.

* Two years of professional experience working with students in academic advising

Preferred Qualifications

* Master's degree in Music, Music Education, or closely related field

* Two years of professional experience working with students in academic advising

* Experience with counseling, student affairs, or career development in higher education and/or K-12 education.

* Experience with K-12 education in the state of Illinois including requirements for licensure and certification.

* Experience responding to concerns, motivations, and learning patterns of students and/or adults.

* Experience working with other academic advisors and professional staff.

Knowledge, Skills and Abilities

• Excellent listening, interpersonal, communication, and organizational skills.
• Ability to work effectively both independently and collaboratively.
• Commitment to providing an equitable and welcoming environment for students, colleagues, and community members of all backgrounds and identities.
• Familiarity with Banner, DAR, UGradRecs and University of Illinois policies and procedures.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $62,000-$64,000 annually. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 22, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and contact information for at least three professional references. Applications not submitted through will not be considered. For further information about this specific position, please contact Micki Hallam, HR Generalist, View email address on click.appcast.io. For questions regarding the application process, please contact View phone number on click.appcast.io.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next . Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at View phone number on click.appcast.io, option #1, or View email address on click.appcast.io.

Requisition ID : 1036731

Job Category : Education & Student Services

Apply at: Apply Now