Administrative Associate/Operations Analyst/Project Manager

About the job

About the Company

Seattle Corporate Search is recruiting an Administrative Associate / Operations Analyst for a confidential, established, privately owned real estate investment firm in Bellevue, WA.

The organization manages a diverse portfolio of real estate investments and offers a collaborative, supportive environment where employees are encouraged to take initiative, solve problems, and contribute to the company's continued growth.

About the Role

Administrative Associate / Operations Analyst

Bellevue, WA | Full-time | On-site

$80,500–$85,000 annually + Bonus

We're looking for a proactive, detail-oriented professional who enjoys solving problems, managing multiple priorities, and supporting business operations across several departments.

This position goes beyond traditional administrative support. You'll work closely with leadership to coordinate projects, analyze operational and financial information, improve processes, and support asset management activities.

The ideal candidate is someone who takes ownership of their work, anticipates needs before being asked, and thrives in a fast-paced environment. This opportunity also offers a potential career path toward an Associate Asset Manager position.

Responsibilities

• Support daily operations and projects across asset management, property management, accounting, finance, and other business functions.
• Review and analyze property management reports for accuracy and completeness.
• Process vendor invoices, payables, and related accounting documentation.
• Coordinate projects, track vendor progress, and manage contracts and supporting documentation.
• Assist with annual commercial property reconciliations, budget projections, and financial reporting.
• Develop and maintain standard operating procedures, forms, and internal processes.
• Identify opportunities to improve workflows, increase efficiency, and streamline operations.
• Support recurring weekly, monthly, quarterly, and annual reporting requirements.
• Coordinate scheduling, communications, and administrative activities across departments.
• Assist with employee onboarding, including documentation, equipment, and orientation coordination.
• Support risk management reviews and annual insurance renewal activities.
• Prepare internal communications, reports, and presentations for leadership.
• Utilize technology and AI tools to support automation and process improvements.

Qualifications

• 3+ years of administrative, operations, or project coordination experience.
• 2+ years of experience in property management or the real estate industry.
• Experience in real estate, property management, construction, banking, or a related industry preferred.
• Strong Microsoft Office skills, particularly Excel.
• Experience working with financial reports, budgets, invoices, and operational data.
• Ability to manage multiple projects, deadlines, and competing priorities.
• Strong analytical thinking and problem-solving abilities.
• Excellent written and verbal communication skills.
• Comfortable working independently while collaborating with multiple departments.
• High school diploma or GED required; bachelor's degree preferred.
• Valid driver's license and reliable transportation.
• Ability to occasionally lift up to 30 pounds.

Required Skills

• Administrative and operational support.
• Project coordination and task management.
• Strong Excel skills, including pivot tables, charts, and advanced formulas.
• Financial reporting, data analysis, and record management.
• Vendor coordination, invoice processing, and documentation management.
• Ability to prioritize competing deadlines and manage multiple responsibilities.
• Strong organizational skills and attention to detail.
• Proactive problem-solving and independent decision-making.
• Professional communication and relationship management.

Preferred Skills

• Experience with Yardi, Vendor Café, or similar property management software.
• Commercial real estate or property management experience.
• Experience with CAM reconciliations and triple-net commercial leases.
• Familiarity with budgeting, forecasting, and financial analysis.
• Construction, real estate development, or asset management experience.
• Experience creating standard operating procedures and improving business processes.
• Familiarity with AI tools, automation, and workflow optimization.
• Experience supporting senior leadership or working across multiple business departments.

Pay range and compensation package

The base salary range is $80,500–$85,000 annually , depending on experience and qualifications, plus bonus eligibility.

Benefits include:

• Medical, dental, and vision insurance.
• Life insurance.
• 401(k) retirement plan.
• Paid time off.
• Ongoing training and professional development.
• Opportunities for career advancement.
• Supportive, collaborative work environment.

This position offers exposure to real estate investment and asset management operations, with potential advancement into an Associate Asset Manager role for a high-performing individual.

Equal Opportunity Statement

Apply with your resume to connect with Seattle Corporate Search. Company details will be shared during the recruiting process. Seattle Corporate Search and the confidential real estate investment firm are committed to providing equal employment opportunities and supporting a diverse, inclusive workplace for all qualified candidates.