Accounts Receivable Accountant II

Job Description

Job Description

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a non-profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.Position Summary:The Accounts Receivable Accountant II is a mid-level finance role responsible for the timely and accurate billing, collection, and recording of revenues, including grant reimbursements, membership dues, and program fees for the organization. This role ensures AR compliance with nonprofit accounting standards (GAAP), funder requirements, and internal controls. The AR Accountant II works independently and in collaboration with program staff, grant managers, and the finance team to ensure proper revenue recognition, improve collection processes, and provide key insights to support organizational decision-making. Essential Functions: This role requires a candidate who has the ability to:Invoicing & Billing Prepare and issue accurate invoices provided by the DepartmentsTrack billing terms and deliverables for each funder or contractCoordinate with program leads to gather necessary documentation for billingRevenue Recognition Record revenue in compliance with GAAP and funder restrictionsRecord all transactions in relation to deferred revenue and receivablesApply payments against open invoices accurately in Sage Intacct on weekly basisReconcile accounts to ensure restricted and unrestricted revenue is appropriately recognizedCollaborate with program teams to ensure compliance with contracts/agreementsWork with the Controller on month-end revenue accruals and special projects as neededCash Receipts & Deposits Record incoming payments (ACH, checks, wires) weeklyWork with development or membership teams to reconcile donor contributionsEnsure the Administrative Office Manager deposits checks into the correct bank accountsDeposit checks or coordinate bank deposits when neededAR Monitoring & Collections Monitor the AR aging report monthly and follow up on past-due balancesMaintain detailed collection notes and escalate unresolved issuesProvide updates to Controller on expected receivablesReporting & Compliance Prepare monthly AR aging reports and dashboards to monitor collection trends for subledger reconciliationsProvide recommendations for process improvement to enhance AR efficiencyMaintain strong internal controls, ensure compliance with organizational policies including supporting documentation for all billings and deposits, and identify any discrepancies or risk exposures promptlyProcess the month-end close in a timely mannerAdditional Duties Responsible for the month end close and the year-end close tasks related to ARSupport annual audit by preparing AR schedules and documentationAssist in implementing process improvements or system upgrades (e.g., within Sage Intacct)Engage in cross-training and provide backup support for other finance functions as needed and directedSupport the reconciliation and documentation needed for grant closeouts and reporting requirementsCollaborate with other Department teams to resolve discrepancies and ensure the smooth payment cycleAdditional/other duties as assignedCompetencies/Skills:Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)Ability to communicate professionally, concisely and effectively (English written and verbal)Organized and detail oriented; ability to multi-task and reprioritize as necessaryAbility to problem-solve effectively and efficientlyAbility to assess, evaluate and advise on potential riskAbility to conduct critical thinking and perform technical data analysis to develop effective solutionsBuilding and strengthening relationships with people from diverse backgroundsActive listening using verbal and non-verbal techniquesDemonstrated proficiency with MS Office applications especially Word, Excel, and PowerPointUp-to-date knowledge of business and information technologyEducation/Experience:Bachelor 's in Accounting, Finance, or related fieldMinimum of 3+ years hands-on experience in AR or nonprofit accounting experience required; experience working in a mid-level finance/accounting role preferred.Strong proficiency in Sage Intacct, Excel, and CRM/grant portalsFamiliarity with nonprofit revenue recognition, fund accounting, and grant compliance What We OfferThe Massachusetts League of Community Health Centers offers a comprehensive and competitive benefits package, including:Hybrid work schedule: 2 days in-office and 3 days remoteMedical, dental, and employer-funded HRA coverageEmployer-paid life, short-term, and long-term disability insuranceOptional supplemental life insuranceFlexible Spending Accounts (FSA)403(b) retirement savings plan with potential employer contributionTransit reimbursement programGenerous paid time off, paid holidays, sick leave, and additional leave benefitsBenefits eligibility and coverage may vary based on employment status and plan provisions. The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities. It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non-merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities