Commercial HVAC Coordinator

Job Description

Job Description

Commercial HVAC Coordinator

Who are we?

Performance Air Conditioning, Electrical and Plumbing, voted by its employees as one of the best places to work, is growing again! We are seeking an Install Coordinator with at least one year of administrative experience to assist our HVAC Installation team in our Largo, FL office.

What our Commercial HVAC Coordinators do?

To be successful in this role, you must be organized, highly energetic, customer focused and detail oriented.

Qualified candidates must be able to proficiently enter and access information in our customer database and effectively organize and present job-related support materials to facilitate error free execution.

Other responsibilities will include securing & completing permits (including support documentation), maintaining client files & agreements, client communications, daily department status updates, and other duties assigned. Excellent communication and organizational skills are also a must. Solid command of standard office software (including MS Office) and machinery is also required.

Enjoy a fun, family-oriented work environment where your effort is recognized and greatly appreciated. Join a company who values each customer and each employee, and where each department is committed to providing exceptional service through strong teamwork. You will be given an opportunity to grow professionally, personally and financially.

We offer a very competitive salary and many other family-oriented benefits. Medical, dental, vision, prescription drug coverage, company supplied life insurance, paid vacation, paid holidays and 401(k) plan with employer match are additional benefits offered.

Responsibilities

• Support the Commercial HVAC department by coordinating the Commercial HVAC installation, and Customer maintenance processes.

• Support the bidding process by researching Equipment, Materials, and Vendor pricing.

• Schedule and coordinate subcontractors as needed.

• Book HVAC installation jobs in company database.

• Work with Install Management and install Coordinators to prepare and deliver daily work assignment packets.

• Prepare and present periodic updates on job and customer status in department meetings.

• Assist with the residential Plumbing, Electrical, and HVAC permitting & coordination process.

• Complete installation related reporting and registration functions.
• Learn and develop proficiency with permitting processes and systems
• Work with other departments to facilitate a positive work atmosphere
• Learn and become proficient with the process of following-up with old cases and emailing appropriate departments to move account forward in permitting process and document any changes in job cases or status a minimum of two times per week
• Learn and become proficient with the process to neatly gather and submit all paperwork as required of the building departments
• Maintain a clean and neat appearance wearing business casual clothing or company specific apparel
• Use meetings as a time to share ideas and participate in feedback
• Take guidance from your manager and senior colleagues to learn and develop knowledge of how the process works of getting permit packets to local municipals to drive a 0 queue each day, this may include either driving or mailing permit packets to local municipals
• Learn and become proficient in picking up any permits submitted immediately following the specified turnaround time
• Develop the knowledge necessary to become proficient with the maintenance process for company expense transactions for each job/account monthly by taking direction from accounts payable policy

M_F 6:30 Am - 3:00 Pm (6:00 am - 2:30 pm preferred)

Hourly: $22.00 - $25.00 DOE

Overtime and after-hours support (including weekends) are an essential part of this role.

Preferred:

• High School Diploma (AA of Better degree Preferred)
• History of stability & dependability
• Previous experience in the trades/home service sector as a coordinator, permit clerk, or office support staff. I've also found that individuals with Medical Records/Office Staff, Medical Insurance billing/processing experience do well in these types of rolls.
• Experience with Service Titan is a huge plus.
• Local resident