Sr. Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Sr. Administrative Assistant to provide senior-level support in Long Beach, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage competing priorities with confidence. The person in this role will work closely with executives and key stakeholders, helping keep schedules, meetings, documentation, and administrative operations running smoothly.

Responsibilities:
• Deliver comprehensive administrative support to executives, senior leaders, and board-level stakeholders while maintaining an experienced and detail-oriented presence.
• Oversee busy calendars by arranging appointments, coordinating meetings, and resolving scheduling conflicts across multiple parties.
• Organize executive and board meetings, including agenda preparation, meeting materials, room setup, virtual access, and overall logistics.
• Coordinate business travel by securing transportation, lodging, and detailed itineraries based on leadership needs.
• Create and format business documents such as correspondence, reports, slide presentations, and spreadsheets with a high degree of accuracy.
• Manage confidential information with sound judgment and discretion in all communications and documentation.
• Support meeting operations by arranging conference rooms, virtual meeting details, catering, and related event needs.
• Monitor incoming calls, messages, and other communications, helping prioritize urgent matters and direct visitors appropriately.
• Track deadlines, follow-up items, expenses, invoices, purchase requests, and records to help ensure administrative activities stay organized and on schedule.• At least 2 years of experience in administrative support, executive assistance, or a similar senior support function.
• Prior experience assisting executives, senior leadership teams, or board members is strongly preferred.
• Demonstrated success managing complex calendars and coordinating high-volume meetings.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills with a detail-focused and service-oriented approach.
• Excellent organizational ability, attention to detail, and skill in managing multiple priorities effectively.
• Proven ability to handle sensitive information with confidentiality, discretion, and sound judgment.
• Self-directed and resourceful, with the ability to work independently while maintaining accuracy and a high standard of conduct.