Accounts Payable

Job Description

Job Description

JOB DESCRIPTION

Position: Accounts Payable

Reports to: Controller

Job Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices, maintaining accurate financial records, and supporting the overall accounting function. This role requires strong attention to detail, organizational skills, and the ability to work efficiently in a deadline-driven environment.

Essential Duties and Responsibilities

1. Accounts Payable Processing

• Review, code, and enter vendor invoices accurately into the accounting system.
• Match purchase orders, invoices, and receiving documentation.
• Verify approvals and ensure compliance with company policies.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate and organized accounts payable files and documentation.

2. Vendor Relations

• Communicate with vendors regarding payment status, discrepancies, and inquiries.
• Maintain up-to-date vendor records, including W-9 forms and payment terms.
• Ensure proper setup and maintenance of vendor accounts in the system.

3. Reconciliation and Reporting

• Assist with month-end closing activities related to accounts payable.
• Reconcile accounts payable subledger to the general ledger.
• Prepare accounts payable aging reports and other financial reports as requested.
• Assist with audits by providing requested documentation and support.

4. Compliance and Controls

• Ensure compliance with company policies and accounting procedures.
• Maintain confidentiality of financial information.
• Support internal controls and process improvement initiatives.

Knowledge, Skills, and Abilities

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience may be considered.
• Minimum of 2–3 years of accounts payable or general accounting experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting software or ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.

Physical Requirements and Working Conditions

• Regular use of standard office equipment (computer, phone, copier).
• Ability to sit for extended periods.
• Standard business hours with occasional overtime during month-end or audit periods.

Additional Information

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign other related duties and responsibilities as needed to meet organizational needs.

Equal Employment Opportunity Statement

Mitchell Companies is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Employment offers are conditional and subject to the satisfactory completion of a background check and drug screening. Failure to meet the company’s established criteria may result in withdrawal of the employment offer.