Head of Finance

Seeking candidate who is fluent in both English and Mandarin Chinese

The role is responsible for honest and accurate financial leadership in accordance with GAAP. This role ensures adequacy of internal controls and advises all levels of management of insightful internal and external customer financial analysis needed to help drive profitable growth. The role leads the Company’s financial operations, which include internal reporting, commissions reporting, accounts payable/receivable, bank reconciliations, and risk management.

Responsibilities & Functions:

• Strategic Planning : Develop and execute financial strategies aligned with business goals to support growth and profitability.
• Oversee daily financial operations, including accounting, budgeting, cost control, and analysis, ensuring data accuracy and timeliness.
• Compliance & Audit : Ensures compliance with Standard Practice Instructions, Sarbanes Oxley internal controls, FCPA, and local laws. Ensures financial records & systems are maintained in accordance with generally accepted accounting principles.
• Lead annual external audits and tax filings. Works with both internal and external auditors and provides needed information for the annual audit.
• Ensures that the reported results comply with generally accepted accounting principles and international financial reporting standards.
• Ensures that company general ledger, fixed asset, payroll, customer billing, accounts receivable, payables, inventory systems and routines operate effectively and efficiently.
• Tax Planning : Manage tax compliance and planning for the U.S. region.
• Files quarterly and annual reports with State and Federal agencies
• Ensures compliance with local, state, and federal government requirements.
• Team Building : Leads the local finance team to enhance capabilities, optimize processes, and improve efficiency and teamwork.
• Regularly reconciles and audits all Banking, AP and AR team functions.
• Oversee the production and of periodic financial reports, and audits annually when necessary
• Business Support : Participate in business operations, provide financial solutions and decision support, and assess financial risks for major investments or M&A projects.
• Responsible for calculating and auditing Representative Sales Commission reporting and follow-up when questions arise.
• Prepares and audits monthly accruals for both the “soft close” and month end financials.
• Maintains a documented system of accounting policies and procedures.
• Implement a system of controls over accounting transactions to minimize risk.
• Reconciles all import costing records against published parent company pricelists, and coordinates the calculation of any importer of record changes (eg. tariffs rebates) as necessary.
• Recommends benchmarks that will be used to measure the Company’s performance.
• Own the annual and mid-year budgeting and forecasts process.
• Reports on significant budget differences to management after each month end
• Provides financial analysis, with emphasis on capital investments, pricing decisions, and contract negotiations.
• Recommends business control process improvements and participates in operational approvals if required.
• Attend meetings and training as needed.
• Other duties as required.

Skills and Abilities:

• Strong leadership, cross-cultural communication, and stress management skills.
• Excellent supervisory skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient in accounting and tax preparation software.
• Proficient in Microsoft Office Suite
• Working knowledge of NetSuite preferred

Education and Experience

• Bachelor's degree or above in Finance, Accounting, or related fields. CPA or AICPA certification preferred.
• Minimum 8 years of finance experience, including at least 2 years in U.S. market or overseas financial management.
• Proficient in U.S. GAAP and tax systems.

Communications:

• Fluent in English and Mandarin as working languages for seamless communication with local team and headquarters Ensure clear and timely communication within the team, and across other departments to address gaps and resolve issues.
• Proven ability to handle multiple priorities, work in a fast-paced environment, and make decisions quickly is a must.
• Keeps management informed of significant issues and actions being taken to address and/or improve the situation.
• Must be able to convey and present information in a way that influences others and successfully builds collaboration.
• Respects confidentiality of privileged information.

Personal Growth:

• Exercises tact and discretion in interpersonal contacts.
• Supports the Company Values.
• Demonstrates commitment to continued personal and professional growth and development.

Physical Demands:

• Occasionally required to walk, stoop, bend, kneel, crouch, crawl, or squat.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.
• Regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift 10 to 25 pounds.
• Ability to travel as needed.

Acknowledgement

I have read (or had read to me), understand and agree to perform my work duties consistent with the conditions established by the Company.

I recognize that the job description is used by the Company and the employee to clarify expectations regarding reporting relationships, essential duties, qualifications, competencies, and physical requirements. I understand that the job description is intended to describe the general nature and level of work performed by me and that it is not a complete list of responsibilities, duties, and skills required of me in this position. Consequently, I may be assigned other duties as required by the Company.

I further understand that the job description does not establish a contract between me and the Company and that the information contained in my job description can be modified by the Company at any time. If accommodation is needed, I will reach out to my supervisor and Human Resources.