Senior Buyer

Job Description

Job Description

Senior Buyer is responsible for all procurement activities necessary to meet project schedule requirements.

Essential Functions:

• Analyze bills of material, data sheets, lists, specifications or other written forms to determine supplies necessary to meet project requirements
• Research and recommend suppliers that best meet the project needs
• Negotiate price and delivery terms with suppliers and bind the company to such negotiation
• Use client specifications and ensure suppliers are aware of/understand those specifications for RFQ’s
• Handle procurement complaints, arbitrate purchasing disputes and resolve purchasing grievances with suppliers and other Cortex departments
• Create, issue and follow up on project POs in accordance with the organization’s defined processes, SOP’s and work instructions
• Ensure that approvals for POs are in place and in accordance with company procedures and distribute approved POs to vendors
• Update and revise POs as required and maintain clean documentation trail, including order acknowledgements
• Provide PO status updates to project managers/project engineers and others as required
• Evaluate and work to client approved manufactures lists/restrictions
• Generate supplier bid tabulations and file in proposal and or project files
• Set up suppliers in accounting system prior to issuance of PO’s by communicating with Compliance and Accounting departments as required
• Expedite POs and associated documentation to ensure project schedules are met
• Work with project managers and engineers to ensure appropriate approvals for vendor documents
• Coordinate vendor shipping, delivery, receipt and onward shipping associated with PO’s as required
• Assist Accounting and Project Management with reports, PO status and invoice review as required
• Assist in developing and improving materials management processes and procedures
• Continuously work toward developing an improved supplier base
• Provide input to project managers and operations team regarding problems such as shortages, backlogs and materials price variances
• Act as a liaison between vendors and other departments for order status, materials pricing and procurement procedures
• Obtain materials price estimates from vendors for bids and proposals
• Maintain purchasing files
• Maintain supplier evaluation documentation and Cortex Approved Vendor List
• Works with operations teams to ensure that all materials deliveries satisfy the scheduled work orders

Knoweldge/Skills/Abilities:

§ Ability to problem-solve

§ Ability to analyze complex and diverse information

§ Ability to handle procurement duties for several projects at once

• Ability to smoothly transition between multiple projects
• Ability to compare quotes based on prices, terms and delivery
• Ability to request and negotiate discounts and buy goods at best prices
• Ability to categorize priorities based on level of urgency
• Ability to make timely decisions
• Ability to identify and resolve problems in a timely manner and gather information skillfully
• Ability to speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills and conduct meetings
• Ability to give high attention to detail
• Ability to exhibit sound and accurate judgment
• Ability to prioritize and plan work activities and carry them out efficiently
• Ability to use equipment and materials properly
• Ability to use Microsoft Office based products
• Ability to work within a team for a common goal
• Ability to adapt to project and business requirements

Preferred Qualifications:

• Bachelor’s degree
• 4-7 years of purchasing experience
• 3-5 years of experience in Oil & Gas, Engineering and/or Manufacturing