Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Burlingame, California on a Contract basis. This position focuses on accurate invoice handling, timely payment execution, vendor record support, and account reconciliation across multiple entities. The role is well suited for someone who can manage detailed financial tasks, maintain strong internal controls, and communicate effectively with both vendors and internal partners.

Responsibilities:
• Process vendor invoices by reviewing supporting documents, assigning the correct coding, confirming approvals, and entering transactions accurately into the accounting system.
• Track invoices through approval stages and coordinate with internal teams to obtain missing details, documentation, or authorizations needed to release payment.
• Prepare and execute disbursements through approved methods such as ACH, wire transfers, checks, and other authorized payment channels while verifying due dates and payment terms.
• Review payment batches for accuracy by confirming invoice approval status, vendor details, available cash, and supporting backup before submission.
• Assist with vendor setup and maintenance by collecting required tax forms, validating payment instructions, and helping ensure proper authorization before activation or updates.
• Reconcile vendor statements, accounts payable activity, and assigned cash or bank accounts, then investigate and clear discrepancies within established timelines.
• Contribute to month-end and year-end close activities by identifying unpaid invoices, monitoring outstanding approvals, evaluating liabilities, and organizing documentation for reporting needs.
• Maintain logs, trackers, and reconciliation support while monitoring aged items, payment exceptions, rejected transactions, and other outstanding accounts payable issues.
• Uphold internal controls by identifying duplicate payments, unusual vendor changes, and other exceptions, and escalate concerns while supporting audit requests with accurate records.• Experience working in accounts payable or a closely related accounting support role.
• Strong ability to code invoices correctly and process high-volume transactions with attention to detail.
• Hands-on experience with payment processing, including ACH transactions and check runs.
• Familiarity with reconciling vendor statements, subledger activity, and cash or bank accounts.
• Understanding of internal controls, documentation standards, and approval-based payment procedures.
• Ability to manage multiple priorities, follow up on outstanding items, and meet processing deadlines consistently.
• Clear written and verbal communication skills for working with vendors and cross-functional internal stakeholders.