Aftercare Resource Navigator Administrative Coordinator

Make More Than A Living, Make A Difference

Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.

Our Benefits

• Low-Cost Medical, Dental and Vision Insurance
• 19 days of Paid Time Off the first year
• 11 paid holidays
• Retirement savings plan with employer match up to 5%
• Flexible spending accounts
• Paid short-term and voluntary long-term disability
• Group Term Life and AD&D Insurance
• Voluntary term life insurance
• Public Service Loan Forgiveness (PSLF) Eligible Employer
• PTO Exchange

Hourly Rate: $21.72

Duties & Responsibilities

• Relieve program/department leadership of various administrative details; coordinate and maintain effective office procedures and efficient workflow; maintain familiarity with Eckerd Connects policies and quality standards, and of agency contract standards, coordinating and communicating changes to program/department staff
• Act as support to Director and Circuit Managers; provide feedback to program leadership, as well as create systems to support the program daily operations and outcomes. Perform requested tasks assigned to program Managers in their absence, in support of staff.
• Perform regular office support tasks that include, but are not limited to ordering office supplies; schedule maintenance/repair for office equipment; sorting and distributing incoming and outgoing mail; Preparing, maintaining, and distributing program payroll time logs and timesheets, coordinating any changes or corrections; assisting referring visitors to appropriate staff members as circumstances warrant; answering and routing program phone calls; and maintaining program business calendar, scheduling and coordinating appointments, homestay lists, client transport, and staff PTO.
• Maintain program/department entry into data systems through accurate and timely input of referrals, client and/or staff demographics, billing, attendance, event, and testing data. Systems may include, but not limited to EHR, FSFN, JJIS, RSMS, and SVS systems
• Locate and compile information and complete reports as required by contract and contracting agencies; compile, sort, and verify accuracy of data; keep records of work completed; maintain follow-up system on reports requiring action on periodic basis. Process monthly billing for submittal to funder.
• Conduct new hire orientation, ensuring the new hire completes employment-related documents and benefits enrollment; also prepare or ensure preparation and submission of personnel transaction forms, evaluations, and similar documents, and obtain background screening information on new hires and candidate.
• Track, maintain and process invoices, petty cash and any office supplies for the region.

Qualifications

• High school diploma or equivalent required.
• All personnel providing Direct Care services to youth and families shall be at least twenty-one (21) years of age per DJJ guidelines.
• 2+ years general office experience required. Thorough knowledge of modern office practices and procedures, and the use of office machines and equipment required. Requires excellent administrative and data entry skills. Detail oriented, excellent verbal and written communication skills.
• Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy.
• Some positions in Florida may require Level 2 background screening through Florida's Care Provider Background Screening Clearinghouse.