Accounts Payable Coordinator

Job Description

Job Description

We are looking for an Accounts Payable Coordinator to join a fast-moving finance team in Orlando, Florida. This position is responsible for managing invoice processing, maintaining accurate vendor records, and helping ensure timely, controlled payments across a range of spending categories. The ideal candidate brings strong experience with purchase order-driven accounts payable, a sharp eye for detail, and the ability to work effectively with vendors and internal partners in a high-volume environment.

Responsibilities:

• Manage end-to-end processing of a large volume of supplier invoices covering materials, freight, packaging, services, and corporate expenses.

• Verify invoice details by performing two-way and three-way match reviews against purchase orders, receipts, and supporting documentation.

• Investigate and resolve billing discrepancies by partnering with procurement, operations, and vendors to address pricing, quantity, approval, or tax issues.

• Maintain accurate vendor records, including payment terms, tax documentation, and banking information, while supporting proper onboarding practices.

• Assist with scheduled payment processing through multiple payment methods while following established financial controls and deadlines.

• Contribute to month-end close activities by preparing accrual support, reconciling accounts payable records to the general ledger, and helping ensure cutoff accuracy.

• Respond to vendor and internal inquiries promptly and professionally while supporting audit requests and compliance-related documentation.

• Identify opportunities to streamline invoice workflows, improve approval efficiency, and reduce processing errors across accounts payable operations.

• Partner with finance systems and technology teams on testing, enhancements, reporting improvements, and broader procure-to-pay process initiatives.

• Document procedures, support control improvements, and help standardize accounts payable practices across teams and business units.

• 5+ years of accounts payable experience, including work in high-volume invoice processing environments.
• Strong knowledge of purchase order-based accounts payable processes, including two-way and three-way matching.
• Experience reviewing, coding, and processing invoices with a high degree of accuracy and attention to detail.
• Solid organizational and analytical skills with the ability to manage competing priorities and meet deadlines consistently.
• Strong communication skills for effective collaboration with vendors and cross-functional internal stakeholders.
• Experience using enterprise systems for accounts payable activities and adapting to evolving tools or processes.
• Proficiency in Excel, with advanced capabilities such as pivot tables and lookup functions preferred.
• Background in manufacturing or food and beverage environments, AP automation tools, or process improvement projects is preferred.