Controller | Trades Staffing | Miami, FL

Job Description

Job Description

Stellar Synergy is recruiting a Controller for a growing commercial construction labor staffing company in Miami. Our client places skilled tradespeople on commercial and federal projects across South Florida, Central Florida, Indiana, and Alabama, and is scaling toward a field workforce of a thousand active trade workers.

We are hiring a Controller to own the financial close, cash, and reporting rhythm of the business. This is a hands-on seat. You will run the books, not just review them, and you will own the numbers the CEO uses to make decisions every week.

This seat reports directly to the CEO. There is no layer between you and the person who acts on your numbers, which means the reporting has to be right and it has to be on time.

This is not a role for someone who wants three layers underneath them. It is a role for an accountant who wants ownership of a full finance function inside a company that is growing and building for scale.

What You Will Own

• Month-end close. Books closed in under 7 business days with a reconciled balance sheet, a signed close checklist, variance commentary on the top 10 drivers, and an adjusted EBITDA bridge. No unreconciled balances older than 30 days.

• Cash management. A daily cash snapshot by 10am, a weekly 13-week cash forecast, and a weekly forecast vs actual variance report. Four-week forecast accuracy target of 90 percent or better.

• Accounts receivable. Full ownership of AR processing and collection scheduling to hold positive cash flow. Weekly AR aging with a top 15 delinquency list, a dispute tracker, and escalation of anything past 60 days.

• Accounts payable. Weekly AP aging, a payment proposal report for every payment run, vendor master change logging, and three-way match compliance from invoice to approval to payment.

• Payroll and labor accounting. Weekly payroll processed at 100 percent accuracy, payroll reconciliation, a week-over-week variance report, and workers compensation burden rate tracking. Payroll approvals tied to funded invoices.

• Reporting and dashboards. A weekly flash P&L, monthly full financials, and a CEO dashboard covering revenue, gross margin, EBITDA, cash, DSO, AR aging, and branch and client profitability.

• Margin analysis. A monthly margin leakage report covering overtime, underbilling, and no-shows. In a labor business, margin is won or lost in the field and reported in your numbers.

• Budgeting and forecasting. Annual company, branch, and department budgets, a rolling 12-month forecast, and budget vs actual variance with root cause and a named corrective action owner.

• Compliance and risk. Workers compensation audit file packs, quarterly tax coordination with the CPA, client concentration and credit risk analysis, and federal, state, and payroll compliance.

• Internal controls. A segregation of duties matrix, dual-approval enforcement, and written finance SOPs for payroll, AR, AP, and close. No journal entry posts without support, explanation, and an approver.

• Team. Supervise the bookkeeper against an accuracy scorecard and set clear responsibilities for AR and AP.

The Weekly Rhythm

This seat runs on a published cadence. You will know what is due and when:

• Daily by 10am: cash snapshot. Daily by 3pm: remote deposits.

• Monday: forecast update.

• Tuesday AM: payroll and funding, billing accuracy confirmation, AP aging.

• Wednesday: payroll processing, AR aging and delinquencies, bank and credit line review, bookkeeper review.

• Thursday: weekly flash P&L.

• Friday: 13-week cash forecast, cash variance report, payment proposal, prequal applications.

• Business day 3 and business day 7: month-end close milestones.

Non-Negotiables

• Bachelor degree in Accounting, Finance, or a related field.

• 5 plus years in accounting with at least 2 years at Controller, Assistant Controller, or Accounting Manager level.

• Hands-on ownership of a full month-end close, start to finish. Reviewing someone else’s close is not the same thing.

• Working knowledge of GAAP and audit-ready documentation practices.

• Strong Excel. You build and maintain a model, not only read one.

• QuickBooks experience.

• Someone who chases a variance until it is explained, and who tells leadership the number they need to hear rather than the number they want to hear.

Preferred

• Construction, staffing, or high-volume weekly payroll experience.

• Multi-entity or multi-state accounting.

• Workers compensation audit and burden rate experience.

• Certified payroll or Davis-Bacon exposure on federal projects.

• Bilingual English and Spanish.

• CPA or CMA.

• Experience through a financial audit, due diligence process, or system implementation.

Why This Role

This is a build-and-own seat with real authority over how the finance function runs, not a maintain-the-status-quo role. Our client will be disclosed to candidates who advance in the process.

Our client is an Equal Opportunity Employer. Employment is contingent on a background check and E-Verify work authorization confirmation.