Business Services Coordinator

Job Type Full-time / Part-time, Permanent / Time-Limited Location and Campus Overview One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. This position gives the selected candidate the opportunity to work with active duty military personnel and future Army and Air Force Officers. Department Overview The Department of Military Science, the Department of Naval Science and the Department of Aerospace Studies at the University of North Carolina at Chapel Hill provide Reserve Officer Training Corps (ROTC} training and academic course offerings to students at UNC . Each department functions independently and is governed by separate branches of the military – Military Science (Army), Naval Science (Navy) and Aerospace Studies (Air Force). Each unit provides leadership training, specialized academics, general orientation and hands‑on experience regarding all aspects of the military to all university students – scholarship (officer‑track), non‑scholarship (officer‑track), non‑scholarship (non‑officer‑track) and general interest (non‑officer‑track). Successful officer‑track students (cadets or midshipmen [Navy]) are commissioned into the United States Army, Air Force, Navy or Marines. These departments are unique from any academic departments on campus in that all personnel (faculty and staff) are active duty military, retired military or civil service employees – with the exception of two full‑time university employees employed by the state of North Carolina. These two university employees provide administrative assistance to all three departments. The Department of Military Science has 4 full‑time, fixed‑term faculty, 2 full‑time military Information management and personnel staff members and 2 full‑time Gold Bar recruiters serving a student (cadet) base of 50‑75. The Department of Naval Science has 6 full‑time, fixed‑term faculty, 3 full‑time Information management and personnel staff members and 1 full‑time additional duty recruiting officer serving a student (midshipmen) base of 50‑75. The Department of Aerospace Studies has 3 full‑time, fixed‑term faculty, 2 full‑time Information management and personnel‑actions staff members and one part‑time university employee uniform and equipment custodian serving a student (cadet) base of 30‑60. Each faculty and staff member in these departments serves a 3‑year tour of duty and all are paid by the US military. Oftentimes, these military employees are gone for long periods of time (Temporary Duty Assignments), leaving only the university employee to maintain the office. These departments provide several services to the university and the community including organizing the annual Veteran’s Day Ceremony on campus, providing color guard for athletic and special university events, hosting visits from military VIPs/distinguished visitors, and participating in various community outreach projects (Marines Toys for Tots, campus blood drive, local community military appreciation events, etc.). Position Summary The major purpose of this position is to carry out the efficient administration of the Department of Aerospace Studies and the Department of Military Science. The position is responsible for performing all student services including registration, admissions, scholarships, student stops, classroom and course scheduling. The position processes all personnel actions for fixed‑term faculty and visiting scholar appointments and coordinates the in‑processing and out‑processing of these employees. The position is also expected to communicate regularly with the Army ROTC point of contacts at Duke and NCCU to coordinate on class times, registration requirements, access transcripts, and assist with branding questions. The position assists in the implementation of special events such as Commissioning, Veteran’s Day Ceremony, and dining/social events (booking the facility, assisting with financial support, helping with details of reception, arranging parking). The position is responsible for the financial management of four university accounts and is the sole card holder for the university credit card. This position processes Account Adjustment Forms, budget revisions, online check requests, interview reimbursements and departmental deposits. Additionally, this position is expected to assist each department with a budgeting plan, management of endowments and donations, etc. The position monitors the upkeep and maintenance of the Aerospace Studies and Military Science office space and common space within the building and troubleshoots problems relating to housekeeping, maintenance and computers. Additionally, this position supervises the Naval Science Admin Support position and provides support for the Naval Science Department as needed. Minimum Education and Experience Requirements Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Management Preferences Experience using key university information systems such as Infoporte and ConnectCarolina Experience with university financial and accounting systems Working knowledge of university business guidelines and procedures Proven ability to analyze and interpret policy and procedural guidelines Required Licenses/Certifications — Campus Security Authority Responsibilities This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities. Equal Opportunity Employer Statement The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities. #J-18808-Ljbffr