Fleet Administrator

Job Description

Job Description

Key Responsibilities (Fleet Administration / Operations Support)

• Manage day-to-day fleet administration for approximately 250 vehicles and service trucks
• Coordinate vehicle purchases, auctions, registrations, insurance, and compliance documentation
• Track fleet activity using Excel tracking logs, spreadsheets, and multiple internal systems/databases
• Ensure GPS / vehicle tracking devices are ordered, installed, removed, and returned to headquarters as required
• Own end-to-end fleet processes , including following up on missing or incomplete information and driving tasks to completion
• Partner cross-functionally with Operations, Safety, Insurance teams, and third‐party vendors
• Support vehicle incident tracking , documentation, and reporting
• Maintain accurate fleet records across multiple locations and departments
• Proactively follow up with internal teams to resolve delayed responses, data gaps, or pending actions
• Manage multiple priorities in a detail-heavy, fast‐paced operational environment

Required Qualifications

• 2–5 years of experience in administrative support, operations, logistics, or fleet coordination
• Demonstrated ability to manage multiple trackers, databases, and systems simultaneously
• Strong organizational skills , attention to detail, and follow‐up discipline
• Proven ability to take ownership , work independently, and drive tasks through completion
• Comfortable following up and “chasing down” missing information from internal and external stakeholders
• Proficiency in Microsoft Excel , including tracking logs, lists, and basic reporting
• Ability to multitask , prioritize, and adapt in a deadline-driven environment

Preferred Qualifications

• Prior experience in fleet management, logistics, insurance coordination, or compliance tracking
• Familiarity with fleet vehicle registration and documentation processes
• Experience supporting multi-location or distributed fleet operations
• Exposure to fleet management or telematics systems (e.g., Samsara, Wheelz, or similar) preferred but not required