Data Collector

Sterling Health Care

Job Description

Data Collector

Employment Status: Full Time

FLSA Status: Exempt

Direct Supervisor: Pharmacy Director

Department: Pharmacy

Primary Work Location: Admin

Effective Date: 06/01/2026

Revised Date: 06/01/2026

Job Summary

Under the direction of the Pharmacy Director and Director of Finance, the Data Collector supports the financial efficiency of the organization's pharmacy service line by collecting, tracking, reporting, and analyzing complex pharmaceutical data to help maximize rebate revenue.

This role plays a critical part in maintaining the organization's 340B program through accurate data management, reconciliation, and reporting across multiple platforms, including Beacon Management, Truzo, ESP (Enhanced Services Platform), and MTF (Medical Transaction Facilitator) / MFP (Maximum Fair Price). The Data Collector ensures data integrity, compliance, and timely submission of information necessary to optimize program performance and financial outcomes.

The ideal candidate will demonstrate strong attention to detail, analytical skills, and the ability to manage complex datasets while collaborating effectively with pharmacy, finance, and operational teams.

Essential Duties and Responsibilities

An employee in this position may be called upon to do any or all of the following essential duties:

1. Extract and transform 340B-eligible prescription data from the organization's electronic health record (PioneerRx) into accurate, reportable formats.
2. Cross-reference 340B-eligible claims within the EHR against third-party administrator (TPA) software and pharmacy management systems to ensure alignment and accuracy.
3. Validate data submissions for completeness and accuracy to minimize claim denials and maximize reimbursement.
4. Reconcile submitted data files with manufacturer payments to ensure all eligible claims are captured, and investigate and resolve discrepancies with payers and TPAs.
5. Analyze pharmaceutical data and operations across contract pharmacy locations to identify opportunities to maximize rebate and refund potential.
6. Conduct internal audits to ensure compliance with HRSA regulations, 340B program requirements, and third-party payer guidelines.
7. Participate in and support both 340B and non-340B audits, including internal reviews and contract pharmacy audits.
8. Evaluate data trends to identify opportunities to improve overall program efficiency, utilization, and financial performance.
9. Prepare and maintain financial and operational reports to track program performance, claim volume, and rebate value captured.
10. Review and assist in maintaining current pharmacy policies and procedures to ensure compliance and operational effectiveness.
11. Support the Director of Pharmacy and management team with inventory valuation, vendor payment tracking, forecasting, reporting, and special projects.
12. Participate in organizational functions, including staff meetings, trainings, and company events.
13. Perform other duties as assigned to support departmental and organizational goals.

Position Type/Expected Hours of Work

Full-time, non-exempt position. Occasional evening and weekend work may be required based on operational needs.


Travel

Travel between health center sites may be required.

Knowledge, Skills, and Abilities

Required

• Proficient in Windows and Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of accounting principles, practices, and procedures in both manual and automated environments.
• Strong attention to detail with the ability to review and verify documents for accuracy and completeness.
• Ability to prepare and maintain records in accordance with detailed instructions, policies, and regulatory requirements.
• Capable of shifting between diverse tasks and responsibilities without loss of efficiency, accuracy, or composure.
• Effective verbal and written communication skills, with the ability to clearly convey information to internal and external stakeholders.
• Strong analytical and problem-solving skills with the ability to interpret data and identify discrepancies.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.

Credentials and Experience

Required

• Associate degree in Data Analytics, Business Administration, Information Systems, or a related field.
• Minimum of three years' experience as assistant in related field
• Knowledge of HIPAA regulations

Physical Demands

• Finger dexterity : Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Reaching: Frequently required to reach with hands and arms forward and above the head.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

• Visual Acuity: Must have sufficient visual acuity to perform tasks such as preparing and analyzing data and figures, transcribing information, viewing a computer screen, and conducting extensive reading. Requires visual abilities including close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

This position requires sitting, standing, and walking for extended periods. It may involve working under stressful conditions or irregular hours. Frequent exposure to communicable diseases, body fluids, toxic substances, medicinal preparations, and other conditions common in a clinical environment may occur.

Additional Information

The above statements describe the primary responsibilities and requirements of the position but are not intended to be an exhaustive list of all duties or skills required. Sterling Health Solutions, Inc. reserves the right to revise or modify job duties as business needs evolve. This job description does not constitute an employment contract, and employment remains at-will.

If an employee is unable to perform the essential functions of the position, reasonable accommodations may be considered.

Employee Signature

I acknowledge that I have read and understand the job description, job duties, qualifications, policies, and procedures for this position. I acknowledge that I am able to complete the essential functions of my job and physical demands. I also certify that I have received/ have access to a copy of this signed job description.

Incumbent: ____________________________ Date: ________________________