Clinical Pharmacy Specialist - Inventory Program Manager

Pharmacy Inventory Manager

The Pharmacy Inventory Manager is responsible for providing leadership, direction, coordination, clinical guidance, organization, planning, and implementation of pharmaceutical procurement throughout the VA Northern California Healthcare System. Major Duties include but are not limited to the following:

Program Management:

1. Coordinates all activities related to procurement and inventory of all medications, supplies and IV fluids for pharmacy services to include but not limited to receiving, stocking, maintaining inventory, establishing maximum/minimum levels for ordering and automation, rotating stock to minimize expiration and under/overstock, borrowing, returns and destruction.
2. Monitors and regularly reports status of pharmacy expenditures identifying significant changes, including data and information on specific drugs, therapeutic classes, supplies, etc., that have contributed to the change.
3. Maintains knowledge and competency to appropriately carry out all purchase card duties.
4. Coordinates with relevant stakeholders and other pharmacy staff to create action plans for drug recalls, shortages, and backorders.
5. Maintains proficiency in software programs and internet resources related to purchasing, inventory and pharmaceutical care including but not limited to facility automation, electronic health record, prime vendor and other vendor resources, reverse distributor, Federal government, VHA, CMOP, VISN, and local medical center resources, medication dispensing and distribution, drug accountability, controlled substances, IFCAP, vendor files, Fund Control, GIP, purchasing agent menus etc.

Use of Government Credit Cards/Approving Official:

1. Ensures all cardholders and approving officials complete mandatory training.
2. Assures all cards are used appropriately, and/or takes appropriate action when misuse/abuse of purchase card occurs.
3. Establishes cards within the limits of delegated purchase authority.
4. Immediately cancels card assigned to any employee who separates or is transferred.
5. Assures reconciliation and approvals are completed within the mandated timeframe.
6. Ensures reconciliation is completed prior to a cardholder taking leave or leaving the service.
7. Verifies cardholders perform appropriate market research prior to purchasing.
8. Ensures proper documentation of records.
9. Certifies all procurements are legal and appropriate. Certification of inappropriate procurements will result in immediate revocation of approving authority, possible disciplinary action and/or issuance of a bill of collection for the full cost of the procurement.
10. Certifies reconciled (matched) payment charges in IFCAP within 10-days of receipt from cardholder.

Administration:

1. Strives to increase productivity and efficiency of assigned personnel and other Pharmacy Service activities to improve processes and pharmaceutical care provided to patients.
2. Communicates effectively with employees, keeping them informed of necessary information; keeps in close communication with each Section Supervisor regarding drug procurement, drug use, drug accountability, drug budget, etc.
3. Ensures implementation of pharmacy-based action items as they relate to the facility Pharmacy and Therapeutics (P&T) Committee functions and activities.
4. Assists in meeting all Joint Commission medication management standards by having an expert understanding of regulatory and quality standards for the area of practice.
5. Ensures accuracy, validity, and timely submission of pharmacy workload activity reports, systematic review/performance improvement reports, operations reports, drug utilization/data reports, and other special reports that are pertinent to the incumbent's program areas.

Research:

1. Participates in the development of protocols for research projects for the Pharmacy Services as appropriate.
2. Enables appropriate distribution of research project information to involve personnel to facilitate the proper handling and use of investigational drugs as appropriate.
3. Enforces policies and procedures regarding the proper handling, storage, record keeping, and dispensing of investigational drugs, as well as relevant patient monitoring as appropriate for the assigned Pharmacy Section.
4. Participates in developing criteria for drug utilization evaluations, data collection, trending reports, and other quality assurance activities as required ensuring appropriate and safe drug utilization.

Work Schedule: Mon-Fri: 8:00am to 4:30pm

Telework: Ad-Hoc Only

Virtual: This is not a virtual position.

Functional Statement #: 11029F

Relocation/Recruitment Incentives: Not Authorized

EDRP Authorized: Former EDRP participants ineligible to apply for incentive. Contact View email address on click.appcast.io, the EDRP Coordinator for questions/assistance. Learn more