Program Specialist

Summary This position is located in the Department of Health and Human Services, OFFICE OF COMMUNICATIONS, headquartered in ATLANTA, Georgia. Responsibilities WHAT YOU'LL BE DOING DAY TO DAY As a Program Specialist, you will: Provides personnel management administrative support to a serviced organization. Acts as a liaison with the human resources office and coordinates personnel actions. Coordinates the preparation of all personnel actions within servicing assignment, tracts the status of various personnel actions from origination to conclusion. Conducts the purchase of a wide variety of specialized supplies, equipment, and services needed to support the operations of the organization using the Acquisition Performance and Execution (APEX) System. Prepares and submits oral and written reports, reconciliations, assessments, briefings as required by governing policies, procedures, and regulations to the supervisor for review, tracking, or internal workflow management and analyses, process improvement, or corrective action. Requirements Conditions of Employment Qualifications WHAT WE ARE LOOKING FOR GS-11 Minimum Qualifications: You must have one year of specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-09 grade level in the Federal service performing ALL of the following: Coordinate onboarding position management, performance tracking, time and attendance administration, and liaison activities with Human Resources. Serve as the primary liaison between program staff and administrative offices, coordinating business operations, resolving administrative issues, and ensuring timely support for organizational priorities. Process procurement requests, monitored funding, managed purchase card transactions, and ensured timely acquisition of supplies, equipment, and services. Maintained property and inventory records, coordinated facilities and telecommunications support, and ensured accountability for government assets. Prepare reports tracked administrative metrics, and recommended process improvements to strengthen internal controls and improve operational efficiency. OR Have a Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education leading to such a degree; OR LL.M., if related.ORHave a combination of experience and education that meets 100% of the qualification. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website Education Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Additional Information THINGS YOU NEED TO KNOW Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc. Bargaining Unit Position: No Research position: No Drug Screening Required: No Applicants selected for this position will be subject to reasonable suspicion and post-accident drug testing upon hiring. Veterans' Preference - For information on "People with Disabilities" please visit Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position. Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. For Résumé Tips visit: For Application Tips visit: For additional information about USAJOBS visit the Help Center: