Bilingual Operations Coordinator

Job Description

Job Description

WHO WE ARE

At Tulsa Honor Academy (THA), we are on a mission to equip all scholars with the academic skills, content knowledge, and ethical character required for college graduation and life success.

We believe ALL scholars, regardless of race, background, income or ability, can achieve at high levels. We work relentlessly to ensure 100% of scholars are on a path to go to and graduate from a college of their choice, beginning in the fifth grade. 

Opening our doors in 2015 with 92 fifth grade scholars, THA will grow to serve over 1,400 scholars in grades 5-12 across our three schools in the 2026-2027 academic year. 

We keep our five core values at the forefront of our work:

1) Equity at Our Core

• We believe all scholars, regardless of race, background, income or ability, can achieve at high levels.
• We set rigorous academic goals for ALL scholars, and work relentlessly to accomplish them.
• We provide our scholars access to more life opportunities through educational equity, which will empower them to live a life of independence and purpose.

2) Committed to Community

• We lead in service of our scholars and our families.
• We strive for ALL of our scholars to thrive and feel like they belong.
• We work to bring out the best in ourselves and each other.
• We make decisions with our scholars and their futures first in mind.

3) Pursuit of Excellence

• We continuously seek improvement.
• We value and pursue a unified definition of excellence.

4) Real Change Now

• We recognize that our scholars and community deserve a quality education now.
• We use every minute with scholars with intentionality.
• We value effectiveness and efficiency.

5) We Choose Courage

• We are unapologetically college prep.
• We make bold choices in pursuit of our mission and vision.

When you join the THA Familia, you are joining a team with an unwavering commitment to ensuring scholars in our community have access to a high-quality, college preparatory education. One that is focused on developing successful college graduates who will become well-rounded, engaged individuals who will transform their communities. 

Candidates must share our unshakeable belief that all scholars can achieve when given the opportunity. Sound like you? 

WHO YOU ARE

-You are a firm believer that all scholars can go to and graduate from college

-You demonstrate determination and know that the work is hard, but worth it

-You display humility through consistent self-reflection, problem solving and implementation of feedback

-You believe in team first and know that success is not defined by individuals, but by the team itself

-You demonstrate a commitment to structure knowing that school-wide systems are critical elements of our scholars’ success

-You are a proactive communicator who does so clearly and concisely with scholars, families and staff

-You are nerdy about ensuring scholars have access to rigorous academic instruction, including deep and complex content  

-You desire to be in the trenches with us and our kids and can engage and motivate diverse stakeholders

-You are goal-oriented and set meaningful, ambitious goals and achieve success despite potential obstacles or setbacks

-You are always hungry for more and have a deep desire to be an expert in your field 

-You display grit when the work is hard and utilize ingenuity, resourcefulness and tenacity to tackle complex problems in order to achieve our mission

WHAT YOU’LL DO 

The  Operations Coordinator executes a variety of logistical and operational systems necessary for school or network operations. The Operations Coordinator is a highly self-motivated professional capable of envisioning and enacting systems from both macro and granular perspectives.

Core Commitments 

• It is hard, but joyful - for kids and adults. We work hard, but love just as hard.
  • Believe that scholar actions and mindsets stem from adult actions and mindsets
• Back-to-basics, liberal arts school - We have a fundamental belief in teaching kids to be critical thinkers through ELA and STEM.
  • Display that you value risk-taking, especially when the work is challenging. 
• Structure Driven School - We sacrifice autonomy in exchange for consistency and commitment to a shared definition of excellence.
  • Sweat the small stuff 
• Team, team, team - We support our community, learn from one another and respect each other enough to hold high expectations for ourselves and our scholars. 
  • Value parents as our partners
  • Model what we expect because we know adults drive culture 
  • Believe in an all hands on deck mentality 
• Constant Improvement - We model what it really means to receive feedback. 
  • Gain energy from the feedback cycle, not lose it 
  • Use feedback to make productive changes in performance
• Diversity and Equity - We believe institutions thrive with diverse people and backgrounds
  • Ensure our community is an inclusive and safe place
• People, paper, college - What we invest in says a lot about what we prioritize 
  • Supporting teammates, families and scholars 
  • Do whatever it takes to ensure our scholars go to and graduate from college 

Core Responsibilities

Core responsibilities vary, based on role.  Examples are below:

School Operations Coordinator/Associate -Internal

- Scholar Attendance: The Operations Coordinator/Associate ensures the school meets its attendance goals, including scholar and staff communication and  attendance tracking.

- Scholar Data: The Operations Coordinator ensures that scholar data, including enrollment data, excuse notes, etc., is accurate in all physical and electronic locations.

- Family Engagement and Communication: The Operations Coordinator/Associate works closely with school staff to ensure that our cultural keystone of Parents are our Partners is lived out through family engagement and communication.

- General Office Management: The Operations Coordinator/Associate generally manages the office, including medical needs, cleanliness, visitor management, and more.

School Operations Coordinator/Associate -External

- Data Management : The Operations Coordinator/Associate ensures that a variety of data is accurate and accessible, including meal tracking and asset management.

- Resource Management: The Operations Coordinator/Associate enables effective use of resources, including ensuring the resource room is stocked, tracking assets, including loaner computers, maintaining accurate uniform inventories, and cash tracking.

- Facilities Support: The Operations Coordinator/Associate maintains THA’s crisp standards across the facility, supporting with setting expectations, managing walkthroughs, and completing repair needs.

THE DETAILS

Qualifications/Certifications

-Excellent verbal and written skills 

-Highly organized

-Spanish proficiency required

Experience

-Charter school experience highly preferred

Compensation and Benefits 

-Compensation for Operations Associates begins at $14/hour. Compensation for Operations Coordinator begins at $36,000/year. Compensation is commensurate with full-time, K-12 experience in accredited schools.

Role

-Reports to and is held accountable by the school’s Assistant Principal of Operations.

-The role is year round (12 months), full-time, exempt. 

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