Unit Secretary

Job Description

Job Description

Full Job Description

The primary purpose of Unit Secretary schedule resident appointments, and  establish and maintain organized patient files assuring compliances with state and federal standards.

Essential job functions include, but not limited to:

• Maintains patient’s files and retrieve files for scheduled appointment; files patient data/results upon receipt of information; prepares file labels.
• Files and retrieves patient records accurately; purges records as per department policy; and create new patient charts;
• Distributes lab reports to physicians and responds to correspondence requests.
• Performs data entry of patient and related information; accessing information on practice management software.
• Receives requests and subpoenas for medical records; reviews files and determine records to be released.
• Mails out requests for records when presented with a properly completed medical release.
• Responds to requests for medical records; processes letters and reports; answers and directs telephone calls.
• Opens and distribute mail on a daily basis.

PERFORMANCE REQUIREMENTS:

Knowledge of:  medical terminology; principles and practices of health information records systems; uses and limitations of medical records, indexes, and classification systems; office procedures; basic math including addition and subtraction.

Ability to:  alphabetize and compare names and numbers accurately and rapidly; review work for completeness and accuracy; make decisions in procedural matters; write correspondence using correct grammar, spelling, and punctuation; read and understand procedures regarding release of medical records; using a computer keyboard to enter data and access information; maintain confidentiality of patient records; set priorities of work load to meet deadlines; establish and maintain effective working relationships with insurance companies, other government agencies, and coworkers. Must have the ability to act independently.

Skills:  Must have organizational, telephone etiquette and interpersonal/human relations skills.