Workers Compensation Defense Legal Secretary

A well-established organization with an internal litigation team is seeking an experienced Workers’ Compensation Litigation Support Specialist to provide administrative and procedural support to defense counsel. This is a permanent opportunity with a hybrid work schedule based in Glendale, California.

This role is ideal for a seasoned workers’ comp legal professional who thrives in a fast-paced environment and understands California WCAB procedures inside and out.

What This Opportunity Offers:

• Temp-to-hire pathway with structured onboarding and long-term growth potential
• Hourly compensation: $28–$34/hr during contract period (conversion to non-exempt employee upon hire)
• Schedule: Monday–Friday, standard business hours (PST)

Role Summary:

In this position, you will provide day-to-day litigation support to an internal workers’ compensation defense team. You’ll be responsible for managing filings, tracking deadlines, preparing legal documentation, and coordinating communication between legal, medical, and claims stakeholders.

Key Responsibilities:

• Electronic Filings: Prepare and submit pleadings, motions, and related documents through California’s EAMS platform
• Deadline & Calendar Oversight: Maintain detailed litigation calendars, including hearings, depositions, conferences, and trials
• Legal Document Production: Draft, revise, and format WC defense materials such as answers, declarations, objections, DORs, and trial-related exhibits
• Medical-Legal Scheduling: Coordinate QME/AME appointments and ensure timely service and filing of medical records
• Stakeholder Communication: Serve as a liaison with internal partners, opposing counsel, claims professionals, and regulatory bodies as needed
• Mail & Records Handling: Manage incoming and outgoing physical and electronic correspondence
• General Support: Assist with additional administrative or litigation-related tasks as business needs evolve

Qualifications & Experience:

• Minimum 4 years of hands-on workers’ compensation defense experience (California required)
• Strong working knowledge of WCAB processes and statutory timelines
• Advanced proficiency with EAMS, Microsoft Office, and legal case management systems
• Ability to independently manage a high-volume desk with accuracy and efficiency
• Detail-oriented, deadline-driven, and comfortable operating with limited oversight

Work Environment & Expectations:

• Regular use of computers and standard office equipment
• Ability to remain seated or standing for extended periods
• Comfortable navigating shifting priorities in a deadline-driven setting
• Capable of working effectively in both on-site and remote environments