Executive Assistant to the President & Chief Executive Officer (CEO)

Executive Administrative Assistant

Kennebunk Savings operates on the shared belief that Helping One Another Is the Right Thing To Do. Our Core Values Trust, Integrity, Proactive and Empathy provide the guideposts for how we support that belief. They guide our day-to-day actions from the way we build relationships, to how we make decisions and problem solve, to how we interact with one another. Our Core Values form the foundation of our culture. Embodying them forms the basis of what makes for a successful employee at Kennebunk Savings.

Scope of Work:

The incumbent provides high-level administrative, operational, and governance support to the President & CEO. This role serves as a trusted partner to the CEO, ensuring seamless execution of executive priorities, effective Board governance processes, and exceptional organizational efficiency. This individual also plays a critical role supporting the Board of Directors by coordinating meetings, maintaining official corporate records, assisting with technology needs, and ensuring compliance with governance standards.

Executive Support:

• Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination and prioritization, and daily operations.
• Screen, prioritize, and manage incoming communications (e-mail, calls, correspondence), ensuring timely responses or routing appropriately.
• Track and monitor deadlines for key initiatives and action items.

• Coordinate special projects, initiatives, and Leadership Team meetings, preparing and reviewing any related materials.

Director Support:

• Plan and coordinate Board of Directors meetings, including logistics, scheduling, meeting agendas and materials distribution.
• Responsible for accurately recording and preparing minutes for all Board meetings in accordance with regulatory and governance standards.
• Maintain official corporate records, including Board resolutions, minutes, and governance documentation.

Administrative Support:

• Coordinate usage of board management software to support meetings, material distribution, and governance processes, as well as, providing support to directors with associated technology.
• Oversee travel planning, expense reporting, and logistics for the CEO.
• Prepare, edit, and manage confidential correspondence, reports, and executive materials.

Other Duties & Responsibilities:

• Ensures departmental compliance with all applicable policies, procedures, and regulatory requirements.
• Promotes the Kennebunk Savings Brand by recommending our products and services, supporting our community focus and commitment to being a premier employer.
• Understands, supports and adheres to applicable organizational policies/procedures and state/federal regulations.
• Consistently emphasizes the importance of teamwork in the department and company at large.
• Responsible for keeping abreast of company news and information.
• Responsible for completing required training and policy review.
• May serve on various committees.
• Willingness to take on additional tasks and duties.

Desired Education:

• Bachelor's Degree preferred or equivalent experience.

Desired Knowledge, Skills & Abilities:

• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills, including professional minute-taking.
• Demonstrated ability to handle highly confidential information with discretion.
• High level of professionalism and executive presence.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience with Board governance portals (e.g., Govenda) preferred.
• Trusted partner with sound judgement and discretion.
• Service oriented approach to supporting leadership and Directors.

Desired Job Experience:

• Familiarity with senior executive and director responsibilities, ideally in financial services or a regulated industry.

Working Conditions & Minimum Physical Requirements:

• Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards.
• Dexterity of hands and fingers to operate a computer and other office equipment.
• Lifting and moving of moderately heavy objects on occasion.
• Normally seated for extended periods of time.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, or Maine/New Hampshire Human Rights Commissions, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Kennebunk Savings