Clinical Scheduler

Posting Details

Posting Summary


Working Title
Clinical Scheduler


Role Title
Admin and Office Spec III


Role Code
19013-FP


FLSA
Nonexempt


Pay Band
03


Position Number
280W1210


Agency
Northern VA Community College


Division
NV280-Provost Medical Educ Ctr


Work Location
Fairfax County - 059


Hiring Range
$25/hr


Emergency/Essential Personnel
No


EEO Category
2-Professionals


Full Time or Part Time
Part Time


Does this position have telework options? -Telework options are subject to change based on business needs-
No


Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule


Hours and schedule will be based on the college needs.

Sensitive Position
No


Job Description

General Description:
The Clinical Scheduler is responsible for working with division leadership and the clinical coordinator to create and maintain the clinical schedule for the nursing program. This position will also ensure and maintain credentials for faculty and students.

Duties and Tasks:

• Maintains student health records and clinical requirements.
• Collaborates with clinical affiliates to schedule faculty and student orientation.
• Strictly adheres to HIPAA and FERPA regulations.
• Collaborates with division leadership and faculty for selection and scheduling of clinical placements.
• Maintains links with clinical preceptors, healthcare institutions, and other agencies involved in the clinical phase of the program.
• Serves as a resource and support person for adjunct faculty and students.
• Required to attend division meetings and have open communication regarding the needs of the course and faculty in arranging the optimum site for each course and ensure it is a good fit/match for the faculty as well as student.
• Active member of the health care community and interact to make contacts and clinical relationships and commitments to our program.
• May be required to perform other duties as assigned.

Special Assignments


May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs

• Flexibility and ability to prioritize and work independently
• Excellent interpersonal skills
• Excellent analytical skills
• Excellent oral/written communication skills
• Critical thinking and judgement skills
• Ability to use scheduling technology
• Ability to communicate complicated information to varied audiences.
• Ability to maintain confidential information on the program and student records.
• Self-directed and ability to prioritize work.
• Must be able to meet deadlines in a timely manner.

Minimum Work Experience:

• Experience in MS software applications including MS Outlook, Word, Excel, and PowerPoint.
• Experience with scheduling software.
• Experience with record keeping.

Additional Considerations

• Experience working with Trajecsys
• Experience with DISA
• Experience working with ACEMAP

Operation of a State Vehicle
No


Supervises Employees
No


Required Travel


N/A

Posting Detail Information


Posting Number
WGE_3477P


Recruitment Type
General Public - G


Number of Vacancies
1


Position End Date (if temporary)

Job Open Date
09/25/2026


Job Close Date
10/11/2026


Open Until Filled

Agency Website




Contact Name

Email

Phone Number

Special Instructions to Applicants


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io

Additional Information


Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at .

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports .

Employees must reside in Virginia, Maryland or District of Columbia.

Background Check Statement Disclaimer


The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement


The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement


The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement


VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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