Finance Assistant

Office AssistantAs a Finance Assistant, duties include offering administrative support to the Financial Services Department, primarily by handling multiple aspects of budget management including preparing and monitoring receivables and payables for the department. The Finance Assistant will also provide support in other administrative and clerical capacities as needed, including other budget and accounting activities. This position may also provide support as the Cashier for the café, handling food orders, cash and operating the point-of-sale system. This position helps set a positive tone for the department and the café by welcoming and greeting guests.Required Qualifications (Experience & Education/Certificates):A high school diploma or GED requiredStrong organizational, communication, and interpersonal skillsStrong customer service and hospitality skillsAbility to handle extreme multi-tasking in the presence of multiple distractionsCollaborate with others in team environmentDisplays time management and adheres to deadlinesComputer application proficiencies including email, Office, web applications, etc.Ability to work with minimum supervisionAbility to organize and prioritize workflow and projectsProven attendance track recordAbility to effectively present information in one-on-one situationsPreferred Qualifications (Experience & Education/Certificates):Bachelor's Degree in Education, Business Administration, or related field preferredExperience in public education desired but not requiredExperience with budgeting, purchasing transactions, accounting or financial transactionsThree (3) years general receptionist/secretarial experience requiredEducation and experience may be substituted for one another on a year-for-year basis, as appropriateMajor Job Responsibilities/Essential Functions:Serve as a representative of ESC Region 13, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the educational community and with the publicMaintain processes for contracting with various vendors, suppliers, and adjunct staff including contract preparation, encumbering funds through budget office procedures, tracking signature workflow, and maintaining accurate records of paymentsProcess payments and orders for the department, including preparing and entering purchase orders into the web-based accounting system, track the progress of order signatures, and monitoring order status to ensure accurate arrival and receipt of purchased goodsReconcile department credit card, prepare credit card statements for signatures, and maintain accurate records of payments for services that are secured and paid for by credit cardProvide support for bank reconciliations and other financial processes, including reviewing transactions, researching discrepancies and maintaining supporting documentationPrepare travel related paperwork for the department, including travel requests, travel and accommodation arrangements, payments, and reimbursements for the teamPlan and schedule meetings and trainings. Re-schedule and cancel rooms when necessary. Coordinate training room set-up and break down. Coordinate food requests for room reservationsProvide support to Executive Services as needed with financial transactions, hosting and coordination of meetings and events, guest services and other administrative support activitiesCashier Duties: Serve as a cashier of ESC Region 13 Café, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the educational community and with the public. Serve onsite visitors by greeting, welcoming, and directing them appropriately. Handles food orders, cash and operating the point-of-sale system. Keep a safe and clean cashier and café area and ensure common areas are neat and ready for guests each dayAdditional Duties: May occasionally receive, sort, and distribute daily mail / deliveries. Perform other administrative duties such as filing, photocopying, preparing reports, mailing, etc. Perform other duties as assignedWorking Conditions (Physical/Mental Demands & Environmental Factors):Follow policies and proceduresInterprets dataMaintains emotional controlLifting and carrying up to 15 poundsVisual acuity with printouts and computer monitorsRepetitive hand motionsSitting for extended periods of timeConstant interruptionsThis is an onsite, in person position with the ability to work remotely one day per week up to four days per month. Benefits: Generous contribution to medical benefits Twelve vacation days per year Ten leave days per year Four telecommute days per month Discounted wellness offerings