Human Resources and Office Administrator

Job Title: Human Resources and Office Administrator
Company: VistaApex Solutions
Location: Racine, WI (Onsite)
Reports to: Human Resources Leader
Schedule: Part-time (25 hours per week) - there will be potential for this to become a full-time role in 2027. Hours and schedule will be flexible so long as they are within the normal business hours (7-4:30, M-F) and onsite. 

About VistaApex Solutions
VistaApex Solutions is a purpose-driven, clinician-focused healthcare platform bringing together leading dental brands, including Vista Apex, PerioProtect, and PerioSciences. Our mission is to develop meaningful products that enhance clinicians’ treatment options and improve patient outcomes. With a value-added approach across R&D, operations, and customer experience. We empower clinicians to deliver confident, consistent, and elevated care.

At our core, we operate through five foundational pillars— Product Development + Clinician Involvement, Treatment Refinement + Simplified Workflow, Expanding Innovations + Trusted Partnerships, Inspired Foresight and Quality Assured + Personal Connections —guiding our approach to innovation, collaboration, and long-term partnership.

Position Overview
The Human Resources and Office Administrator is a hybrid support role designed to strengthen day ‑ to ‑ day Human Resources operations while also providing essential administrative and office coordination support. This part ‑ time position (approximately 25 hours per week) offers schedule flexibility within the standard workday and requires an onsite presence.

This position serves as a key point of contact for employee HR inquiries, recruitment and onboarding activities, and payroll administration, while also supporting reception and general office administration. The ideal internal candidate is organized, approachable, service ‑ oriented, and interested in developing broader HR knowledge while contributing to a positive and well ‑ run workplace.

Key Responsibilities
Human Resources Support

• Serve as the first point of contact for day-to-day employee HR inquiries
• Assist with recruitment efforts, including job postings, applicant coordination, and interview scheduling
• Support onboarding activities such as new hire paperwork, orientations, and systems setup
• Provide payroll administrative support, including data entry, review, and coordination with payroll processing
• Maintain accurate and confidential employee records and HR documentation
• Assist with HR projects and initiatives as needed

Administrative & Office Support

• Provide front desk and reception support as needed, including greeting visitors
• Order office supplies and manage inventory to ensure smooth office operations
• Coordinate meals and refreshments for company meetings, trainings, and gatherings
• Support general office administration tasks such as scheduling conference rooms, organizing files, and assisting leadership with administrative needs
• Partner with internal teams to support a positive and organized workplace environment

Qualifications

• Education
  • Bachelor’s degree in Human Resources preferred. Equivalent education or progress toward degree completion with an expected graduation date of December 2026 or earlier will also be considered.
• Experience
  • 1-2 years’ experience in a Human Resources Administrative role
• Skills and Competencies
  • Working knowledge of core HR functions, including onboarding, recruitment support, payroll administration, and employee records management
  • Ability to respond to routine employee questions with accuracy, professionalism, and discretion
  • Interest in developing broader HR knowledge and advancing within the HR function over time
  • Strong organizational and time ‑ management skills with the ability to manage multiple priorities in a part ‑ time schedule
  • High attention to detail, particularly with documentation, data entry, and compliance ‑ related tasks
  • Ability to anticipate needs and proactively support HR and office operations
  • Approachable, service ‑ oriented mindset with strong interpersonal skills
  • Clear and professional verbal and written communication

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily office ‑ based, clerical work requiring the ability to sit or stand for extended periods, use a computer and other standard office equipment, and perform repetitive tasks such as typing and data entry. Occasional light lifting (up to approximately 15 pounds) may be required (e.g., office supplies).

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an office setting, with occasional presence on the production floor as needed for coordination and support. The production environment may include exposure to manufacturing equipment, noise, and standard safety protocols. Appropriate training and safety requirements will be provided.

Why Join Us?

At VistaApex Solutions, we value our employees and invest in their well-being. Here’s what eligible employees can expect:

• Comprehensive Health Benefits – Medical, dental, and vision insurance


• Generous PTO and paid holidays


• 401(k) with Company Match to help you plan for the future.


• Mental Health & Wellness Programs


• Team Culture – Regular team events and company gatherings

Pre-Employment Screening:

All offers of employment are contingent upon successful completion of pre-employment screening, which may include background checks, employment verification, and other job-related assessments as permitted by law.