Design Coordinator

Insidesource DEI Statement

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.

Job Summary

The Spec Specialist plays a critical role in supporting the design team by developing accurate, detailed, and order-ready furniture specifications, primarily focused on ancillary products. This role acts as a strategic partner to designers, ensuring selections are aligned, documented, and executable. Success in this role is defined by precision, organization, and proactive collaboration. You will help streamline the design-to-order process by managing quote requests, finish selections and specification development allowing designers to remain focused on high-value, billable work.

Essential Duties and Responsibilities:

• Partner closely with the design team to support ancillary furniture specification and order-ready documentation
• Prepare complete, accurate, and order-ready specifications aligned with project requirements
• Request, manage and coordinate vendor quote requests and share with internal teams
• Utilize tools such as Miro boards to organize and finalize furniture and finish selections
• Support finish selection processes, including ordering and tracking finish samples
• Ensure all specifications align with pricing, lead times, and project constraints
• Track and organize specification data to support efficient order entry
• Maintain clear, timely communication with designers, sales, and project managers
• Identify opportunities to improve workflows and build scalable processes
• Own delivery of assigned tasks and deadlines with a high level of accuracy and accountability
• Preparing spec check packages (first round and final round packages)
• Audit or request audit specifications and revise for completeness and accuracy prior to order entry. Lead Designer to review final accuracy of product type, quantity and finish.

Insidesource Core Responsibilities

• Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
• Participate in All Company Meetings and Regional Town Halls.
• Embody diversity, equity, and inclusion in our Insider community and business practices.

Supervisory Responsibilities

None

Skills, Knowledge, Experience Required

• 2+ years of experience in furniture specification, interior design support or related industry role.
• Proficiency in tools such as CAP Worksheet, CORE, Miro, Microsoft Office Suite, and Teams
• Strong knowledge of contract furniture systems and ancillary products
• High attention to detail with a commitment to accuracy and quality
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong organizational and problem-solving skills
• Collaborative mindset with a responsive and proactive communication style
• Strong written and verbal communication skills
• Ability to manage time and organize tasks independently
• Demonstrates attention to detail, follow-through, and accuracy

The anticipated salary range for this role is $65K - $75K annually. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location and internal equity.