Senior Accounts Payable Specialist

Logistics Accounts Payable Senior/Lead

The Senior Accounts Payable Specialist will oversee the full lifecycle of freight, transportation, and warehousing invoices, ensuring accuracy, timely payments, and strong alignment between finance and operations. The role manages vendor relationships, resolves billing discrepancies, and drives process improvements that enhance visibility, control, and cost accuracy across logistics spend. It also provides leadership to AP staff and partners cross-functionally to support efficient operations and a reliable month-end close.

Essential Functions:

• Lead the end-to-end logistics accounts payable function, ensuring accurate and timely processing of freight, warehousing, customs, and transportation invoices.
• Oversee three-way matching for logistics POs, delivery confirmations, and carrier invoices, resolving discrepancies quickly to avoid shipment delays or vendor holds.
• Serve as the primary point of contact for carriers and partners regarding their account and payment status.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Assists with monthly closings and bank statement reconciliation.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes or troubleshoots complex AP issues, supplier account, system, etc.
• Prepares invoice deduction notices as required.
• Assists in audits including quarterly and year end audits
• Support Accounting Team with special projects such as ERP implementation and system integration issues.
• Performs other duties and special projects as requested by management.
• Provides support to AP staff with preparing vouchers and approved invoices for payment in a timely manner as needed.
• Interfaces with appropriate departments to secure proper payment approvals.
• Supports and processes accounts payable checks, ACH, and wires.

Education/Knowledge/Skill Requirements:

• Associate's degree or equivalent.
• 3-5 years related experience, or equivalent combination of education and experience.
• 1-2 years supervisory experience preferred.
• Proficient in all types of AP voucher entries, manual coded, PO Match, etc. and troubleshooting issues.
• Ability to work with other department to achieve company goals.
• Proficient with computer technology and Excel, Word, Outlook, and Accounting system (ERP system experience preferred)
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Responsible and professional with a strong work ethic, integrity, and reliability.
• Team player with a positive attitude. Ability to work with cross-functional teams to improve corporate efficiency, internal controls, and achieve corporate goals.

Physical Requirements:

Sitting - Primarily sedentary work. X

Standing - Particularly for sustained periods. X

Climbing - Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. using feet, legs and/or hands and arms. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion. X

Stooping - Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. X

Kneeling - Bending legs at knee to come to a rest on knee or knees. X

Crouching - Bending the body downward and forward by bending leg and spine. X

Reaching - Extending hand(s) and arms(s) in any direction. X

Walking - Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. X

Pushing - Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. X

Pulling - Using upper extremities to exert force in order to draw haul or tug objects in a sustained motion. X

Lifting - Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. X

Fingering - Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. X

Grasping - Applying pressure to an object with the fingers and palm X

Feeling - Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. X

Talking - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions or other workers accurately, loudly, or quickly. X

Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. X

Vision - Near and far vision as well as depth perception required for this job. X

Alertness - A constant alert state is needed to avoid health or safety hazards. X

Working Conditions:

Environmental - Worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes. X

Outside - Worker is subject to outside environmental conditions. No effective protection from the weather. X

In/Out Conditions - Worker is subject to both in/outside environmental conditions. Activities occur inside and outside. X

Extreme Cold - Extreme cold: temperatures typically below 32 degrees for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity. X

Extreme Heat - Extreme heat. Temperatures typically below 100 degrees for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity. X

Noise - There is sufficient noise to cause the worker to shout in order to be heard above ambient noise level. X

Vibration - Exposure to oscillating movements of the extremities or whole body. X

Hazards - Worker is subject to a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals. X

Atmospheric - One or more of the following conditions that affect the respiratory system of the skin: fumes, orders, dust, mists, gases or poor ventilation. X

Close Quarters - Worker is frequently in close quarters, crawl spaces, shafts, manholes, small enclosed rooms, or other areas that could cause claustrophobia. X

Narrow Quarters - Worker is required to function in narrow aisles or passageways. X

Irregular/Extended work hours - Work hours that are extended beyond a typical "8am-5pm" shift. X

NONE - Workers in not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). X