Payroll Analyst II

Job Description

Job Details

• Payroll Analyst II
• Location: Remote (prefer Central Time)
• Duration: 12/01/2026 - 04/30/2027
• Team: Accounting Operations

• Independently own and execute recurring full-cycle U.S. and Canadian payrolls with minimal oversight, partnering with Accounting, People Ops, and Benefits to resolve issues and meet pay-cycle deadlines.
• Maintain strong controls, audit readiness, and documentation while supporting payroll calendars, reconciliations, and tax-related activities.

• End-to-end U.S. and Canadian payroll processing: collect and validate inputs, submit payrolls, perform final reviews, and deliver accurate payrolls on schedule.
• Process employee changes, time and leave data, earnings, deductions, new hires, terminations, retroactive adjustments, and one-time payments; resolve data exceptions.
• Manage payroll calendars and deadlines across multiple U.S. states and Canadian provinces; prepare, review, and submit payrolls; reconcile registers to source data and prior periods; investigate and resolve variances.
• Validate gross-to-net results, deductions, taxes, and funding; document completion of required controls.
• Serve as a primary point of contact for employee payroll inquiries: research and resolve pay, deduction, and payroll-process issues and escalate complex matters with recommended next steps.
• Calculate, validate, and process Canadian vacation/PTO payouts (annual and off-cycle) according to applicable provincial rules and approval controls.
• Calculate, validate, and process U.S. federal, state, and local tax withholdings and payroll reporting; process Canadian statutory deductions and employer contributions (CPP, QPP, EI, provincial requirements).
• Manage tax notices, wage orders, garnishments, and other payroll orders from receipt through resolution; record and reconcile tax payments and coordinate corrections as needed.
• Execute payroll audit readiness and assigned SOX controls; maintain process documentation and audit evidence; respond to internal and external audit requests and investigate control exceptions.
• Assist with U.S. and Canadian year-end payroll activities, including balancing payroll registers, validating employee and tax data, preparing year-end statements and filings, and completing required remittances and returns by statutory deadlines.
• Other duties as assigned.

• At least three years of hands-on experience processing full-cycle payroll across multiple U.S. states and Canadian provinces.
• Proficient in multi-state U.S. and multi-province Canadian payroll processing, including applicable tax rules, statutory deductions, remittances, and provincial requirements (e.g., CNESST, Revenu Québec, Ontario EHT).
• Proficient in Microsoft Excel (lookups, pivot tables, data validation) and comfortable with Google Workspace and payroll reporting tools.
• Excellent written and verbal communication skills and strong problem-solving abilities; ability to provide excellent customer service and work well in teams.
• Demonstrated ability to maintain confidentiality when handling sensitive payroll data; strong organization skills and attention to detail; able to work with minimal oversight to meet deadlines.

• Bachelor’s degree in Business, Accounting, or Finance preferred.
• Experience with ADP or CloudPay strongly preferred; Workday experience is an advantage.
• Payroll qualification/certification preferred (e.g., CPP, PCP).
• Experience executing SOX controls and maintaining audit-ready payroll documentation.

• Pay Rate: $32.41/hour