Landscape Scheduler / Project Administrator

Landscape Scheduler / Project Administrator Steadfast Contractors Alliance – San Antonio, FL Steadfast Contractors Alliance is seeking a highly organized and driven Landscape Scheduler / Project Administrator to support our growing commercial landscape installation operations. This is a fast-paced, high-demand role that plays a critical part in coordinating field production, supporting project managers, and ensuring our jobs run efficiently and on schedule. This position is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping operations running smoothly. Key Responsibilities Coordinate and manage daily and weekly schedules for commercial landscape installation crews Dispatch crews to job sites, ensuring proper labor allocation and job coverage Collaborate closely with multiple Project Managers to align scheduling with project timelines and priorities Communicate scheduling updates, changes, and priorities to field teams and internal staff Follow up with customers, project managers, and field personnel to ensure job progress and satisfaction Assist with administrative support for ongoing projects, including documentation and tracking Monitor scheduling conflicts and proactively resolve issues to maintain production flow Maintain accurate records within company systems Qualifications Strong organizational and time management skills with the ability to multitask Excellent communication skills (verbal and written) Ability to perform under pressure in a high-demand, fast-paced environment Detail-oriented with strong problem-solving abilities Team-oriented mindset with a proactive approach Preferred Experience (Not Required but a Plus) Experience with Buildertrend Experience with QuickBooks Background in landscape, construction, or land development industries What We’re Looking For We are looking for someone who: Takes ownership of their role and follows through Can think ahead and anticipate scheduling needs Communicates clearly and confidently with both field and office teams Is adaptable and solutions-driven in a constantly changing environment Why Join Steadfast? At Steadfast, we are committed to excellence in everything we do—from the field to the office. You’ll be part of a team that values hard work, collaboration, and continuous growth, with opportunities to develop your career in a rapidly expanding organization. #J-18808-Ljbffr Steadfastalliance