Division Coordinator - Northern New England (Bow, NH)

Job Description

Job Description

Position Summary:

The Division Coordinator I provides foundational administrative, operational, and coordination support to the Utility Division. This role focuses on field and office alignment by supporting workforce administration, payroll processing, compliance documentation tracking, and asset coordination. The position partners closely with field teams, project leaders, and division leadership to maintain organized, accurate documentation and support successful daily project administrative workflows.

Responsibilities:

Safety & Compliance

• Promote and adhere to all Company Safety Policies and the Company Code of Conduct.
• Support compliance tracking and documentation management for projects, employees, subcontractors, and division operations.
• Assist with subcontractor pre-qualification activities, including collection and maintenance of required documentation.
• Monitor and maintain DIG Safe ticket tracking and related compliance records.
• Track routine compliance requirements and assist with reporting and follow-up activities.
• Support safety-related documentation, reporting initiatives, and field engagement activities.

Payroll, Workforce Administration & Employee Support

• Provide administrative support to field employees and supervisors regarding payroll, training records, and employment-related inquiries.
• Review and audit timekeeping records, Crew Daily Reports (CDRs), and supporting documentation for accuracy and completeness.
• Assist with certified payroll administration and prevailing wage documentation.
• Process payroll-related uploads, PTO tracking, reimbursements, and personnel change documentation.
• Participate in payroll coordination activities and assist with resolving discrepancies.
• Support onboarding, employee record maintenance, personnel transactions, and performance review administration.

Project Administration, Reporting & Asset Support

• Support Project Managers with document control, project documentation, submittals, correspondence, and administrative requests.
• Prepare and maintain operational, workforce, compliance, and project-related reports.
• Assist with project packet preparation, dashboards, data compilation, and presentation materials.
• Support division equipment, vehicle, and asset tracking activities, including system updates and reporting.
• Maintain accurate electronic records, databases, and filing systems.

Division Coordination & Office Support

• Provide administrative support for division meetings, scheduling activities, and internal communications.
• Coordinate logistics for division events, training sessions, employee meetings, and related activities.
• Assist with office administration, supply management, survey coordination, and general departmental support.
• Serve as a resource for employees, vendors, customers, and internal stakeholders by facilitating timely resolution of routine administrative matters.
• Identify opportunities to improve administrative processes, organization, and workflow efficiency.
• Perform other duties as assigned in support of division operations and company objectives.

Hiring Requirements

• High School Diploma or equivalent required; Associate Degree in Business Administration or a related field preferred.
• 1-3 years of experience in administrative support, operations coordination, project support, or a related role; construction industry experience preferred.
• Strong organizational, time management, and attention-to-detail skills.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Proficiency in Microsoft Office and the ability to learn construction and business management software platforms.
• Effective written and verbal communication skills.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Collaborative, customer-focused, and solution-oriented mindset.
• Employment is contingent upon successfully meeting all pre-employment requirements, including drug screening and background verification, consistent with applicable laws.

At R.H. White, our day-to-day work is construction, and we do it well. Our Core Purpose, however, is to create well-being for our people, our customers, and our communities. We've been doing it for 100 years and we are always looking for team members that want to be part of something special.

We could list a variety of construction things we do, the projects that we win, and the accolades we have received, but we would rather tell you about our culture. For instance, our employees selected three charities to dedicate our 100th-anniversary fundraising efforts, and we presented each organization - Easterseals, Alzheimer's Association, and The Greg Hill Foundation - with $100,000 checks following nine months of fundraising. Now, that is living our core purpose!

Additionally, our team members regularly volunteer with organizations that help to fight food insecurity, revitalize homes and neighborhoods, raise money for cancer and other diseases, and participate in charitable missions that are important to them and their families.

We don't only build things; we build careers. That's why our Employee Development Department manages our Construction Management Trainee (CMT) and our Foreman Development Programs. Our Leonard H. White Training Center is regularly abuzz with craft skills training and leadership learning activities as well. Yes, we have tuition reimbursement too.

It's been an amazing 100 years - just ask our people!

So, if you're looking for a dynamic and rewarding career with a diversified, profitable, and sustainable business - that holds Employee Safety as a core value - apply now!

R.H. White Company is an Equal Employment Opportunity Employer; we encourage all qualified applicants from all backgrounds to apply.