Administrative Assistant

Administrative AssistantReports to: Operations Manager Status: Regular, Full-Time, Non-Exempt Location: Fairbanks, AK Compensation: $22-$25 DOEPosition SummaryWe are seeking a detail-oriented Administrative Assistant to support our project management, construction, and sales operations. This role is ideal for candidates with experience in office administration, construction coordination, or project support who thrive in fast-paced environments.This position plays a critical role in maintaining project documentation, office operations, data entry, and communication across teams.Key ResponsibilitiesAdministrative & Project CoordinationSupport the Project Manager and the State Sales Director with administrative tasksMaintain project files: contracts, permits, invoices, change orders, closeoutsAssist with project lifecycle documentation and trackingCoordinate permit paperwork and compliance documentationOffice AdministrationManage mail, office supplies, inventory, and workspace organizationCoordinate office equipment maintenance and vendor servicesMaintain clean, organized, and efficient office operationsData Entry & ReportingPerform accurate data entry in Excel, CRM systems, and internal toolsGenerate reports, logs, and project tracking updatesAssist with project and sales reportingAccounts Payable & Logistics SupportAssist with invoice processing and documentation reviewTrack deliveries, match packing slips to purchase ordersIdentify and communicate discrepancies in shipments or billingCustomer & Vendor CommunicationRespond to and route customer/vendor inquiriesSupport coordination between departments, vendors, and clientsAdditional DutiesRun occasional business errands (valid driver's license required)Submit expense reports with proper coding and documentationSupport special projects and administrative initiativesRequired Skills & AbilitiesStrong organizational, multitasking, and time-management skillsExcellent communication and customer service skillsHigh attention to detail and accuracy in documentation and data entryAbility to prioritize tasks in a fast-paced environmentSelf-motivated with a proactive, problem-solving mindsetProfessional demeanor and reliabilityTechnical QualificationsMicrosoft Office (Excel, Word, Outlook, Teams, PowerPoint)Data entry and document management systemsTyping speed: 50+ WPM preferredMinimum QualificationsHigh school diploma or GED3+ years of administrative or office experienceExperience in construction, logistics, or warehouse environments preferredValid driver's licenseBenefits401(k) matching up to 4%Paid Time Off (PTO)Medical InsuranceEmployer-paid Dental & Vision Insurance (employee + dependents)Employer-paid Life & AD&D InsuranceEmployee discounts (Arctic Home Living, Alaska EcoWater, Renewable Energy Systems)Why Join Us?Growing company in the renewable energy and construction industryCareer growth opportunities in project management and operationsCollaborative, team-oriented cultureWork on meaningful projects that impact Alaska communitiesPreference StatementThe Aleut Corporation ("Aleut") is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.