HR Specialist

Human Resources SpecialistNorthern Star (Pogo) LLC is looking for a Human Resources Specialist to join our Human Resources (HR) Team and support our Pogo operation in Alaska.Position PurposeProvide recruitment, onboarding, and HR administrative support to ensure an efficient hiring process and positive experience for candidates and new employees. Coordinate pre-employment requirements, maintain accurate records, and support collaboration between hiring managers, HR, Payroll, IT, and Security. This position requires a high level of confidentiality, discretion, professionalism, and sound judgment when handling sensitive applicant, employee, and company information.What We OfferThe opportunity to join a supportive, respectful, diverse, and collaborative team.A workplace that values different backgrounds, experiences, perspectives, and ideas.Long-term job security supported by an extended mine life.Competitive pay and annual bonus opportunity.Medical, dental, and vision insurance, along with other company-paid and voluntary benefits.401(k) retirement plan and paid leave.Ongoing professional development and career-growth opportunities with a company that invests in its people.What We're Looking ForWe're looking for someone who is approachable, organized, reliable, and comfortable working with employees and confidential information. You'll be a good fit if you enjoy being organized, helping others, working collaboratively, and contributing to a workplace where diversity, inclusion and different perspectives are valued and respected.Key Responsibilities:Coordinate onboarding, including pre-employment checks, orientation, documentation, system setup, and new hire follow-ups.Support recruitment through job postings, application screening, interview scheduling, candidate communication, and hiring manager coordination.Prepare Employee Agreements, employment verifications, and HR correspondence using approved templates and authorization processes.Ensure employment documentation is accurate, complete, and submitted on time in accordance with company policies and applicable requirements.Maintain accurate ATS, HRIS, and personnel records while protecting highly confidential candidate, employee, and company information.Coordinate onboarding requirements with Payroll, IT, Security, and department managers.Maintain position descriptions, recruitment materials, onboarding resources, and controlled documents.Track recruitment and onboarding metrics; collect data for workforce reporting, audits, and compliance reviews.Audit HR records, resolve discrepancies, and escalate outstanding requirements or concerns.Support HR projects, workforce planning, recruiting events, and employee engagement activities.Recommend improvements to recruitment, onboarding, and HR administration.Perform other HR administrative duties as required by Northern Star – Pogo Mine.Confidentiality and Information SecurityMaintain strict confidentiality when handling sensitive applicant, employee, and company information.Access and share information only for authorized business purposes with individuals who have a legitimate need to know.Secure records using approved storage, communication, retention, and disposal practices.Do not discuss confidential HR matters with unauthorized individuals, in public settings, or on social media.Immediately report suspected unauthorized access, disclosure, loss, or misuse of information.Uphold confidentiality during and after employment; seek guidance when disclosure authorization is unclear.QualificationsHigh school diploma or GED required; an associate degree or relevant education or training in Human Resources, Business Administration, or a related field preferred.At least 1 year of HR Assistant, HR Coordinator, or similar experience.Experience in recruitment coordination, onboarding, HR administration, or a comparable administrative role.Experience handling sensitive records with demonstrated confidentiality, accuracy, and professionalism.Proficiency with Microsoft Office and experience using HRIS, applicant tracking, and document management systems preferred.Ability to learn and apply company recruitment, onboarding, documentation, and records management requirements.Previous HR, or employee recordkeeping experience.Proficient in Microsoft Suite, primarily Outlook, Word, and Excel.Experience using ADP or a similar Human Resources (HR) system.Strong organizational and time-management skills.Good written and verbal communication skills.Strong attention to detail and accuracy.Comfortable working independently while knowing when to ask questions or escalate an issue.Dependable, team-oriented, and willing to learn.Valid driver's license.Ability to successfully complete a background check and post-offer physical.Skills and AttributesPositive attitude and enthusiasm for strengthening workplace culture and contributing to a supportive, engaged Pogo communityExceptional discretion, integrity, and commitment to confidentiality.Strong organization, attention to detail, and ability to manage competing priorities and deadlines.Clear, professional, and responsive written and verbal communication.Ability to work independently, collaborate across departments, and identify and escalate concerns appropriately.Commitment to a safe, respectful, and inclusive workplace, aligned with Northern Star's Code of Conduct and STARR Core Values.Work Location & ScheduleThis is a full-time, office-based position in Fairbanks, Alaska, working Monday through Friday, 8:00 a.m. to 4:30 p.m.This position is not remote or hybrid, so the successful candidate must live in the Fairbanks area and be able to work regularly from our Fairbanks office.Occasional travel to the Pogo Mine site or other locations may be required for HR activities, open enrollment, training, career fairs, recruitment events, or Company functions. Company transportation is available between Fairbanks and the Pogo Mine site.Why join us? When you join our Company, you join the Northern Star Team. You will be engaged in a dynamic work environment where you will be valued as an integral part of the team, and where you can develop and grow with our business.Northern Star actively supports and contributes to the local community in which we operate. We are a proud supporter of the Veterans' Employment Commitment and recognise the advantage of a diversified workplace including diversity of gender, thought, experience, and ethnicity. We encourage applications from diverse backgrounds and strive for workplace excellence.Visa Sponsorship is not available for this position.Candidates living in the Fairbanks North Star Borough, Delta and Tok regions will be given first consideration.Due to the large volume of applications, only applicants who are shortlisted will be contacted.