Senior Administrative Assistant

New Jersey, US | full time | Job ID: 11491 About the role: BioNTech is seeking a highly motivated Senior Administrative Assistant to join our growing Global Commercial team based in our Berkeley Heights, NJ office. In this exciting position you will provide extensive administrative support to the SVP, Global Product Strategy and VP, Head of Global Commercialization across the Global Commercial organizations. Your Contribution: Provide administrative and coordination support to the Global Product Strategy oncology team and related commercial teams, enabling efficient planning, documentation and communication across projects and meetings. Manage complex calendars, meeting scheduling, correspondence, filing and logistical arrangements, while ensuring activities are handled in line with company policies. Plan and organize internal meetings and workshops, prepare agendas and materials, coordinate attendees, take minutes, track action items and ensure timely follow up. Arrange detailed domestic and international travel itineraries, handle travel logistics, and process expense reports with meticulous attention to accuracy and compliance. Support project leads with basic project coordination, tracking timelines and deliverables, maintaining project documentation and facilitating information flow within oncology teams. Maintain shared drives, databases and tracking tools, ensure accurate records, support onboarding and access requests, and serve as point of contact for administrative systems queries. Partner with cross-functional stakeholders across Global Commercial Strategy, Finance, Procurement, Project Management, Medical Affairs, Legal, Compliance, Senior Leadership, and other internal support functions. Organize and coordinate off-site meetings, conferences, and company-wide events, handling all aspects of logistics, materials preparation, and post-event follow-up to ensure successful execution. A good match: A minimum of a high school diploma is required. A minimum of 5 years of administrative experience is required, ideally in a fast-paced, dynamic professional environment. Demonstrated flexibility and professional maturity to readily understand business priorities and anticipate needs. Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently. Must be proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint. Must have strong written and verbal communication skills, excellent attention to detail, and the ability to effectively multitask while handling a wide range of responsibilities, including confidential information. Preferred requirements: Associate’s or Bachelor’s degree is preferred. Experience in the life science industry. Previous experience with Concur expense and travel software. Your benefits and remuneration: Expected Pay Range: $85,700/year to $137,100/year + benefits, annual bonus & equity (bonus and equity is variable and dependent on company and individual performance). Compensation for the role will depend on several factors, including responsibilities of the job, education, experience, knowledge, skills, and abilities. BioNTech US is committed to employee wellbeing and offers best-in-class benefits & HR programs to support an inclusive & diverse workforce. Salaried/Position-Targeted Hourly Employees working 30+ hours per week are eligible for our comprehensive benefits package. Benefits include but are not limited to: Medical, Dental and Vision Insurance Life, AD&D, Critical Illness Insurance Pre-tax HSA & FSA, DCRA Spending Accounts Employee Assistance & Concierge Program (EAP) available 24/7 Parental and Childbirth Leave & Family Planning Assistance Sitterstream: Virtual Tutoring & Childcare Membership Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown. 401(K) Plan with Company Match Tuition Reimbursement & Student Loan Assistance Programs Wellbeing Incentive Platforms & Incentives Professional Development Programs Commuting Allowance and subsidized parking Discounted Home, Auto & Pet Insurance …and more! More details to be shared. Berkeley Heights is New Jersey's growing hub within the life sciences industry and has already demonstrated the state’s commitment to innovation, collaboration, and excellence within the field. New Jersey's integrated approach to biotechnology and pharmaceuticals harmonizes academic rigor, industrial capability, and government support to create thriving conditions for a growing ecosystem. Cultivating an environment that seamlessly integrates cutting-edge research, robust manufacturing capabilities, and a dynamic business landscape, New Jersey has become a powerhouse in pharmaceuticals, biotechnology, and medical technology. As this region of New Jersey continues to develop, it stands ready to shape the future of medical science and technology, driving progress and improving health outcomes worldwide. Apply now - We look forward to your application! Apply for our New Jersey, US location and simply send us your documents using our online form. By submitting your application, you acknowledge that a background check will be conducted as part of the recruitment process in accordance with applicable laws and regulations. If you are considered for the position, BioNTech will conduct the background check through our service provider ‘HireRight’. You will be informed accordingly by your BioNTech-Recruiter.