Proposal & Procurement Specialist

Summary

AutoPower Corporation is seeking someone who can confidently oversee its purchasing and contracts processes. This is an ideal opportunity for a highly organized individual with an exceptionally keen eye for detail and a proactive mindset who is looking for a long-term fit. Position is full-time, onsite and not open to relocation or remote work.

Responsibilities

Proposal/Contract Management:

· Be responsible for the full proposal and contract lifecycle—from initial sales pitch and contract draft, amendment and execution to installation, maintenance, renewal and invoicing

· Coordinate with internal departments to ensure contractual obligations are met; conduct regular audits for accuracy and completeness

· Evaluate current and implement improved procedures for proposal and contract intake, processing and tracking

· Identify and address contractual risks early in the procurement and sales processes to protect organizational interests; monitor compliance with internal policies, risk tolerance and client requirements

· Prepare related reports and correspondence for various stakeholders, provide regular updates to management and sales team on proposal/contract status and key metrics

· Maintain organizational documentation, including licenses and related invoices

· Provide detailed templates to Accounting for customer invoicing

Procurement Management:

· Be responsible for the evaluation, negotiation, selection and oversight of vendor relationships and contracts, including recurring reviews/audits

· Conduct sourcing to secure goods and services directly through the supplier with quote/bid process or through cooperative contract, providing the best value

· Develop and manage reporting of sales revenue, profit and cost savings

· Collaborate with sales and technical teams to establish well-defined requirements, scope and criteria for procurement effectiveness

· Track and manage renewals to prevent service disruptions and ensure continuity

· Evaluate and implement sourcing & process improvements; keep up-to-date on new products

Qualifications

Required

· Bachelor’s degree (preferably in supply chain/logistics, legal or business sectors) plus 3 years of hands-on experience managing a variety of contracts and purchasing requirements (preferably technology-related) OR equivalent experience

· Proficient in Microsoft Office Suite (particularly Word, Excel and Outlook) and Adobe Acrobat

· Impeccable documentation skills, attention to detail and accuracy, with demonstrated ability to identify contractual risks

· Exceptional organizational skills with the ability to juggle competing priorities in a deadline-driven environment

· Excellent written and verbal communication skills

· Strong initiative, reliability and customer service standards

· Demonstrated negotiation skills

Preferred

· Experience with Zoho (or similar CRM platform) a significant plus

· Working knowledge of and experience in an ERP environment

· Knowledge of and/or exposure to heavy-duty aftermarket industry

· Some technical aptitude, particularly with general software and hardware solutions

· Basic accounting knowledge

Compensation & Benefits

· Starting base salary range: $52,000 – $55,000 USD/year

· M edical, dental, vision and life insurance

· 401(k) retirement plan

· Paid Time Off (PTO)

· P aid holidays

The final base salary offered within this range will be determined in good faith and is dependent on multiple factors. These include, but are not limited to, the candidate’s specific years of relevant experience, industry knowledge and technical skill proficiencies.

Company Description

Established in 1978, AutoPower is the ideal provider of flexible ERP solutions for independent parts and service companies in the heavy-duty truck aftermarket industry. We unlock profitability for single- and multi-branch warehouse distributors, heavy-duty vehicle service and repair centers, assembly rebuilders, and truck and equipment installers utilizing tailor-made technologies and pride ourselves on our rock-solid service. Headquartered in greater Orlando, AutoPower is a trusted partner for customers nationwide.