Administrative Support Assistant II

Administrative Support Assistant II

The Department of Intelligence Operations and the Cyber Convergence Center (C3) are leaders in delivering innovative education, training, and workforce development programs focused on intelligence and information operations and emerging technologies. Together, the department and center support academic programs, sponsored initiatives, and immersive virtual learning environments that serve students, government agencies, defense organizations, and industry partners.

The department is seeking an Administrative Support Assistant who will assist the Department Head and Operations Manager with the day-to-day duties and responsibilities of the Department of Intelligence Operations and the Cyber Convergence Center. The successful candidate will exercise initiative, resourcefulness, and good judgment in an environment that is high energy and fast-paced. The successful candidate will also have an inviting, engaging, and positive personality. High proficiency and comfort in multi-tasking while ensuring great attention to detail, strong customer service, and excellent oral and written communication skills are critical for success in this role. This position is located in Sierra Vista, Arizona, and may require travel to other UArizona locations throughout the state.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Administrative & Office Operations

• Provide administrative support to department leadership, faculty, staff, and researchers.
• Coordinate calendars, meetings, travel arrangements, and events.
• Prepare correspondence, agendas, meeting materials, and minutes.
• Maintain office procedures, records, and supply inventories.
• Support website and information updates as assigned.

Records, Data Management & Reporting

• Organizes, maintain, and update files, databases, records, and reports.
• Develop and maintain record-keeping processes and tracking systems.
• Review, summarize, and compile information for recurring and ad hoc reports.
• Ensure accuracy and integrity of departmental data and documentation.

Customer Service & Stakeholder Support

• Provide basic customer service support for students, faculty, staff, alumni, external partners, and the public.
• Respond to inquiries and provide guidance regarding departmental and university policies, procedures, and services.
• Maintain a high level of professionalism, confidentiality, and customer service.

Financial & Resource Support

• Assist with budget tracking, reconciliation, and financial record maintenance.
• May assist in reconciling expenditures and identify discrepancies for resolution.
• Support procurement and inventory activities.
• Assist with administrative processes related to departmental operations and resource management.

Knowledge, Skills, and Abilities (KSAs): Ability to communicate effectively both verbally and through written communication. Possesses a full range and depth of professional knowledge and experience which allows them to work independently. Customer service oriented. Ability to use critical, independent thinking. Ability to multi-task in a fast-paced environment. Excellent time management skills. Excellent computer skills. Proficient in Windows and Mac OS and MS Office Suite

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications High school diploma or high school diploma equivalency is required. Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 7/20/2026 Expected End Date Contact Information for Candidates Tracy Prudhomme View email address on click.appcast.io Open Date 7/8/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.

The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.