Payroll Specialist (.5)

Payroll Specialist

Adoray's Home Health & Hospice Payroll Specialist will have the opportunity to work remotely after the first six months of training in our Baldwin office. This new position will specialize in processing payroll accurately and on time for our nonprofit healthcare organization. This experienced role requires strong attention to detail, sound judgement, confidentiality, and the ability to manage complex payroll activities such as shift differentials, leave tracking, benefit deductions, and employee status changes while partnering effectively with Human Resources, Finance, and department managers. This job will average 20 hours per week, Monday - Friday.

Essential Duties and Responsibilities

Process payroll accurately and on schedule for a diverse workforce, including exempt, hourly, casual, and other staffing categories as applicable.

Collect, review, and verify timekeeping data, schedules, and payroll-related records to ensure accurate pay for regular hours, overtime, shift differentials, on-call pay, and other approved adjustments.

Maintain employee payroll records including but not limited to benefit deductions, leave balances, and employment status changes.

Assist in reviewing policies and procedures related to payroll.

Verify new employee records for accuracy and proper payroll setup.

Process employee terminations as needed, including final pay and applicable PTO payouts.

Work with the Director of HR & Finance to reconcile benefit deductions monthly.

Process monthly vehicle reports and year-end vehicle audits.

Run productivity reports, calculate productivity for clinical staff and report to clinical managers bi-weekly.

Coordinate with the organization's 401(k) vendor as needed to support accurate and timely 401(k) processing.

Administer payroll-related deductions and adjustments, including benefit premiums, garnishments, retroactive pay, and other authorized withholdings.

Prepare and reconcile payroll reports, earnings summaries, deduction reports, accrual records, and other documentation needed for Finance, Human Resources, audits, and leadership review.

Respond to all employee related payroll questions and concerns in a timely and professional manner.

Enter and update employee benefit deduction elections during annual enrollment.

Coordinate closely with Human Resources, Finance, and department managers to ensure payroll changes are entered accurately and comply with organizational policies.

Support compliance with federal, state, and local payroll regulations, wage and hour requirements, and internal controls relevant to a nonprofit healthcare and retail environment.

Identify discrepancies, research root causes, and recommend or implement corrective actions to improve payroll accuracy and efficiency.

Maintain the confidentiality of employee files, including compensation and payroll information, at all times.

Qualifications

Adoray expects employees to understand and incorporate the values of our organization in their day-to-day practice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Associate degree in accounting, business, finance, human resources, or a related field preferred; equivalent combination of education and relevant experience may be considered with a company that has at least 50 employees.

Minimum of 2 years of payroll processing experience required; experience in healthcare, human services, or nonprofit environments is strongly preferred.

Knowledge of payroll practices, wage and hour requirements, payroll taxation, recordkeeping, and reconciliation processes.

Experience managing payroll transactions, including leave tracking, benefit deductions, garnishments, retroactive adjustments, and employee status changes.

Strong attention to detail, accuracy, organizational ability, and problem-solving skills.

Ability to handle sensitive information with discretion and maintain strict confidentiality.

Effective written and verbal communication skills and the ability to work across departments.

Ability to manage deadlines, prioritize tasks, think critically, and work effectively and independently.

Knowledge, Skills and Abilities

Experience working with payroll software such as Paylocity or similar systems.

Familiarity with healthcare payroll practices, including shift differentials, on call pay, and high-volume timekeeping review.